Purpose
- The purpose of the Country Admin & Finance
Coordinator is to ensure development and control related to financial
management and other support functions for Norwegian Red Cross operations.
Duties and Responsibilities
Strategic responsibilities
- Managing annual finance processes and support functions and
ensuring compliance according to donor requirements and Norwegian Red
Cross rules and systems.
- Ensure internal control and financial risk management,
including mitigating actions and management of suspected and confirmed
cases of fraud and corruption.
- Support Host National Societies’ (HNS), including financial
risk management on matters pertaining to Norwegian Red Cross programs.
Operational Responsibilities
- Supports and provides finance and progress analysis to the
Country Manager for good decision making.
- Responsible for quality and timely financial and procurement
planning in the country, including yearly donor and project budgets,
prognosis, and mid-term budget reviews, informing project adjustments,
including the reallocation of financial resources.
- Responsible for correct and updated quality finance
information in NorCross accounting and reporting systems.
- Ensure sound financial management of the country offices,
including timely accounting and reconciliations, budget monitoring and
analysis, and forecasting. Ensure daily accounting when required.
- Administer the petty cash and monthly reconciliation,
including bank reconciliation of the Norwegian Red Cross according to
Norwegian Red Cross’s procedures.
- Ensure timely single donor reports according to the donor
requirements and NorCross rules and processes.
- Review and quality assure expenditure and supporting
documentation to ensure compliance, including control and monthly
clearance of advances to the HNS with required documentation.
- Prepare and facilitate the annual audit process, as well
as following up on remarks and recommendations from the annual audit.
Communicate with auditors and national society to resolve any further
issues for regional office and NO on matters relating to audit.
- Update the inventory list for the Field Office every time
there is a change, at least twice annually. Make sure that every item is
properly tagged.
- Ensures that procurement and logistics policies and procedures
are documented, disseminated and consistently followed in the
country. Consult Regional logistics Coordinator when relevant.
- Ensure relevant administrative tasks is performed, including
travel arrangements, organization of events and support minor purchases
for Field Office staff and visitors.
- Ensures that a strong internal control environment is
maintained in line with Norwegian Red Cross rules and regulations,
including proper segregation of duties.
- Contributes to risk register and partner mapping related to
financial and administration function with the country.
- Ensure transparency and ethical conduct in financial and
administrative practices.
- Develop and maintain relationships with external partners and
stakeholders aligned with the NorCross missions.
- Quality assures cash disbursements in accordance with
Norwegian Red Cross’ partnership calendar.
- Train new staff in Norwegian Red Cross rules and regulations,
and the correct use of available finance management tools, in coordination
with RO and NO.
- Work closely with the logistic officer to implement strategies
for effective inventory management. Oversee and guide in the managing
day-to-day administrative tasks, including office facilities, equipment,
and general services.
- Provide insights and recommendations for cost-saving measures
within the country, including administrative and logistical
cost-effectiveness.
- Provide support to HNS on all finance matters, including
budget and budget revision support relevant for Norwegian Red Cross
programmes.
- Ensure finance monitoring visits and spot checks of the
National Societies to identify the gaps and provision of recommendations.
- Provide, if needed, finance management support and capacity
building to HNS where relevant
People Management responsibilities:
- Contributes to human resources planning for personnel in the
country, analyzing and identifying improvement initiatives, as well as
ensuring follow up to enable continuous development.
- Ensures that all support staff have yearly work and
development plans and follow up on performance regularly Set objectives
for the finance team, delegate tasks and authority, involve, motivate, and
follow up colleagues in line with Norwegian Red Cross leadership
development model.
Collaboration
- Engage with the National Societies/country finance officers to
ensure timely and quality of financial support
- Engage with the Technical Unit to ensure consistent
accountability towards Norwegian Red Cross rules and regulations,
guidelines, and deadlines.
- Collaborate with the Finance and Grants Unit, and regional
office to implement Norwegian Red Cross’ guidelines, rules, and
regulations in country.
- Regular communication with colleagues at the Global Disaster
Management Unit, as relevant.
- Collaborate with fundraising teams to provide financial
insights for grant applications and donor reporting.
Mission specific responsibilities
This box is used to describe the top tasks for the
mission contract period and will vary according to context and strategic
priorities. The mission specific responsibilities inform the competency needs
assessment.
- Contribute to grant review meetings and lead on financial
analysis
- Support the team on finding solutions to anticipated problems,
delays and needed adaptation in regards to admin and
finance.
Qualifications.
- Relevant university degree (Chartered Auditor, Business
Administration, Finance Management or Finance Degree, Chartered Accountant
or equivalent) profession certification like ACA, ACCA, CIMA etc is highly
desired
Skills and knowledge
- Successful track record of managing international finance and
administrative teams, including remote support.
- Five years of relevant experience
- Proven experience in financial planning and budget analysis.
- Knowledge of relevant accounting concepts, International
Financial Reporting Standards or equivalent.
- Advanced understanding of internal control and treasury
management concepts.
- Track record of managing humanitarian teams in complex
humanitarian setting.
- Fluency in English in required. Working proficiency of
regional languages is an asset.
Personal Qualifications
- Ability to work towards achieving objectives and results.
- Ability to cooperate and share competency
- Ability to convince and gain acceptance
- Ability to communicate effectively.
- Ability to be solution oriented
- Collaborates well with others and supports others in the
pursuit of team goals.
- Good managerial skills
- Positive attitude
How to Apply
