Job Purpose
- Under the direct supervision of the Head of Finance and
Operations, the Senior Finance Officer (SFO) will oversee sound financial
management and accounting of Habitat for Humanity Kenya’s (HFHK’s). The
Senior Finance Officer will be responsible for overall monitoring of
project expenditures; financial reporting and auditing; forecasting
expenditures; financial analysis; and maintaining and supervising project
accounts, books of accounts, banking, and financial operations, assist
Head of Finance and Operations in doing Board reports (Finance and
Operations report).
- He/she ensures that all approved policies and procedures are
always adhered to and capacity build both finance and non-finance staff on
existing policies and procedures that ensures effective and efficient use
of financial and administrative resources. He/she will advise the HOD
Finance & Operations and management team on all financial aspects of
HFHK. The Senior Finance Officer reports to the Head of Finance &
Operations and has full responsibility to lead and guide, coach, motivate
and mentor the Finance team under him/her.
Duties
- Manage the accounting functions: Assist Head of finance and
operations in directly managing the development, documentation,
implementation, and monitoring of HFHK’s financial transactions to ensure
they are recorded (Posted to Sun System) and coded in line with fund
accounting policies and donor reporting framework (i.e DBL & Project
codes), on an accurate and timely basis and financial reports are provided
to the different stakeholders by the prescribed deadlines.
- Maintain a strong internal control environment: Promote a
shared culture and ownership of maintaining strong internal controls
throughout the organization. Help in the development, documentation, and
monitoring of internal control processes that are in line with existing
HFHI and HFHK finance policies and prevent loss of and misuse of
organization’s assets. Promote a culture of strong internal controls
throughout the organization.
- Financial Reporting: Assist Head of finance and operations in
production and analysis of timely and accurate “Actual vs. Budget”
financial statements direct from the National Office’s financial database
and monthly/Quarterly management accounts and monitoring for performance
and efficiency. Ensure delivery of full balance sheet reconciliation on
monthly basis.
- Cash Flow Management: Ensure that HFHK is well resourced by
preparing the organizational monthly and quarterly forecast,
supervision and review of the office petty cash and suppliers’ payment in
compliance with finance policies. Oversight on bank management.
- Advances: Oversight over travel and program advances ensuring
that all advances are accounted for on a timely manner and adheres to
staff business and travel advance policy.
- Fundraising and Grants Management: Track expenditure of all
grants and projects and prepare timely monthly, quarterly, annual or
on-demand financial reports for management and donors, in agreed formats
as well as ensuring compliance with donor rules and regulations including
full cost recovery of overhead expenditure.
- Personnel Management: Assist Head of finance and Operations in
recruiting, developing, train, supervise and appraise finance staff under
him/her to achieve the department’s overall responsibilities as well as to
support the achievement of the organization’s strategic and operational
objectives.
- Tax and compliance management: Assist Head of finance and
Operations in ensuring that the organization always remains compliant with
all relevant laws and regulations by constantly monitoring of HFHKenya
iTax system, the legal and regulatory environment and ensuring adherence
to the same.
- Payroll Administration: Assist Head of Finance and Operations
in ensuring timely and accurate preparation of payroll data and
reconciliations are reviewed and signed off as per the HR manual.
- Ensure that statutory deductions are remitted to the relevant
authorities in a timely and consistent manner, and personnel costs are
correctly posted.
- Internal and External Audits: Assist Head of Finance and
Operations in coordinating and supervising the internal audits, annual and
project audits and ensuring that the audits are carried out within the
stipulated time. The position holder will also support the Head of finance
and operations in implementation of the audit and risk assurance committee
resolutions and recommendations.
Key Performance
- Sound Financial Management for HFHK.
- Strict implementation of the organisation policies.
- Timely and quality Internal & external Reporting.
- People management skills.
Qualifications
- Bachelor’s degree in accounting, Finance, Commerce, Business
Administration, Economics, or related fields.
- Diploma in management
- Professional Qualification CPA/ACCA/CIM
- Must be a registered member of ICPAK with good standing
Knowledge And Skills
- Demonstrated financial management, analytical and computer
skills, with emphasis on Finance management, budgeting, accounting, and
financial analysis.
- Demonstrated experience in practical application of
enterprise-wide computerized Financial Accounting systems (e.g. Sun
Systems, SAP, Agresso, Navision). Sun Systems v6 experience preferable.
- Experience and high level of proficiency in Microsoft Excel
- Experience in capacity building and working with the public
and private sectors, especially with county government and other
governments agencies such as IRA, RBA, NGO Board, KRA etc.
- Demonstrated experience leading teams to achieve successful
project implementation, financial management, and reporting.
- Critical thinking and creativity.
- Experience of Board report presentation
- Good written and verbal communication skills
- Strong interpersonal and conflict resolution skills.
Experience
- 5 – 7 years’ work experience in a busy organization, private
business or Non-Governmental
- Organization, out of which 3 years should have been in
management level with responsibilities for overseeing the Finance function
of an organization.
- At least 2 years’ experience in grant management.
How To Apply
If your background, experience and competence match
the job specifications, please submit your CV & motivation letter as a
single file to hr@hfhkenya.org by Thursday 18 July 2024 with
the position applied for in the subject line.
Indicate in the subject of the email: Senior
Finance Officer
