Responsibilities
- Daily responsibilities will depend on the individual’s
background, the intern’s assigned office, and the internship period which
may involve one of the tasks below.
Contract Management.
- Assist with the day-to-day administration of contracts between
the UN and external contractors for outsourced services as guided by
respective team leaders.
- Assist in monitoring procurement section clients’ needs and
pending actions.
- Assist in auditing the solicitation processes undertakes to
fastrack the process.
- Assist with the follow-up on suppliers/vendors’ payments due
to procurement processes and draft routine correspondence as guided by
respective team leaders.
- Assist in Specification revision, preparation of solicitation
documents and evaluation of bids Assist in the preparation of reports,
solicitation documents and contracts
- Assist in bid evaluation and price/quotations comparison
analysis;
- Assist in the receipt, verification and acceptance of goods
and services procured on behalf of partner organizations.
General Administration and Operations Support.
- Assist the operations team to ensure the proper organization,
implementation, monitoring, and control of procurement actions in progress
as guided by respective team leaders.
- Assist with the day to day tracking of the procurement metrics
in liaison with the respective team leads
- Assist the respective teams with filing documents, typing,
copying, and minute-taking.
- Assist with daily customer service at the front desk and
drafting office correspondence.
- Maintaining and updating the incoming clients’ requests and
delivery timelines
- Assist with receiving and inspecting consignments destined for
procurement section.
- Assist with preparing routine office correspondence and
undertaking other office administration duties that the respective team
leaders may assign.
- Assist with preparation of routine office correspondence and
undertaking any other office administration duties that may be assigned by
the respective team leads.
Archiving.
- Assist in maintaining a central list of records transferred to
archives by entering data of legacy records into the system, as guided by
the respective team leaders.
- Sorting and inventorying legacy records.
- Appraising records in the archives.
- Assist in accessioning and receiving records transfer lists
and reviewing the accuracy of the transfer list.
- Participate in designing, improving, and streamlining archives
and records management programmes.
- Perform other duties as assigned by team.
Qualifications/special skills
- Applicants must at the time of application meet one of the
following requirements:
- Be enrolled in a graduate school programme (second university
degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university
degree program (minimum Bachelor’s level or equivalent); Have graduated
with Bachelor’s degree, Masters, PhD or equivalent
- Be computer literate in standard software applications
(Microsoft Office).
- Have demonstrated keen interest in the work of the United
Nations and have a personal commitment to the ideals of the Charter.
- Have a demonstrated ability to successfully interact with
individuals of different cultural backgrounds and beliefs, which include a
willingness to try and understand and be tolerant of differing opinions
and views.
- Preferred areas of studies: Business Administration,
Accounting, or other related fields No working experience is required to
apply for the United Nations Internship Programme. Your training,
education, advance course work or skills should benefit the United Nations
during your internship.
- Experience in standard computer software applications is
required.
- Ability to successfully interact with individuals of different
cultural backgrounds and beliefs, which includes a willingness to try and
understand and be tolerant of differing opinions and views, is required.
- Keen interest in the work of the United Nations and having a
personal commitment to the ideals of the Charter is desirable.
Languages
- English and French are the working languages of the United
Nations Secretariat.
- For this internship, fluency in oral and written English is
required.
- Knowledge of another official UN language is an asset.
How To Apply