FUNCTION
- The Planning Monitoring and Evaluation (PME) Officer will
manage the development and implementation of Monitoring, Evaluation,
Learning and Systems for the KLMP Project. A strong emphasis for this role
is on data collection integrity, data analysis, reporting, dissemination,
and learning. The PME Officer will report to the Project Manager, and work
in liaison with the Planning Monitoring and Evaluation Manager.
Essential Character Traits
The ideal candidate is detail-oriented, self-driven,
and has strong leadership skills.
Implement monitoring, evaluation, learning, and systems (30%)
- Prepare and maintain the project MEL Plan.
- Collect and manage data to support needs assessment, project
logical framework design and review, target setting, and progress
management.
- Liaise with external evaluators to conduct the baseline,
mid-term, and final evaluations.
- Manage project progress, annual surveys, living income
validation and evaluations as per the M&E plan.
- Ensure the effective implementation of MELS policies,
procedures, and guidelines for the project.
- Ensure proper use of available digital tools and technology
for effectively managing MELS activities, including data collection
surveys using SurveyCTO.
- Provide support to implementing partners in preparing their
MELS plans, and in using digital tools for data collection and management.
- Disseminate learning findings from project monitoring,
evaluation, and research.
- Lead learning events with key stakeholders within the project
communities, implementation partners, and Heifer in general
- Escalate MELS-related challenges to the PME Manager and
Project Manager for coordination with the Signature Program Technical Lead
and Country Director to find timely solutions.
Data management, analysis, and utilization for
learning (25%)
- Conduct and quality assure all M&E data collected in the
country.
- Summarize/ aggregate data at the County/ Farmer Owned
Agribusinesses (FOAB) level and contribute to organization-wide
aggregation.
- Manage all data properly in clean form, and analyze to use for
project management, learning, and meet all the reporting needs.
- Provide expertise in the design, management, and evaluation of
study protocols, questionnaires, sample selection, and analysis.
- Ensure timely data availability and reporting to stakeholders
as needed.
- Work with the project management to respond to periodic donor
and Heifer requests for additional information on project activities and
results.
- Document, store, and share lessons learned, successes,
failures, and best practices via case studies.
- Collect data through Heifer’s Computer-assisted personal
interviewing (CAPI) SurveyCTO system.
- Conduct internal Data Quality Assessment (DQA) using SPSS and
other approved software and oversee implementation of DQA recommendations.
Contribute to program effectiveness: design
monitoring, evaluation, learning, and systems (20%)
- Design monitoring and evaluation plan incorporating core
standard indicators defined by KLMP Project and set targets for
indicators.
- Create an indicator reference sheet for all indicators.
- Design Monitoring and reporting tools for the projects
- Ensure adaptive learning from monitoring and evaluation
findings.
- Lead in regular updates of KLMP data in the Heifer Integrated
Project Management System (IPMS)
- Support the Project Manager in monthly, quarterly, and annual
progress and impact reporting.
- Contribute to the design of monitoring and surveillance
systems and their data.
- Implement the project’s Results Framework & logical
framework for KLMP.
- Design data collection tools, plans, and processes for all
required information, ensuring high quality and integrity of data.
- Review and adjust M&E plans and targets, tools, and
processes periodically.
- Ensure alignment of KLPM M&E plans and procedures with
donor standards and requirements.
- Support the development of a MELS budget for the KLMP project.
- Coordinate Collaborating, Learning, and Adapting (CLA) efforts
throughout the life of the project at regular intervals to review and
encourage the use of data in decision-making.
- Track project outcomes through the annual Global Indicator
Monitoring (GIM) Surveys.
- Collaborate with the Manager and KLMP project staff to ensure
data is updated regularly in (IPMS) and train new staff on how to use
IPMS.
Capacity development (20%)
- Equip program, distributors, and FOAB staff with skills to
deliver MELS activities efficiently.
- Orient and build Heifer, donor, and implementing partners’
capacity in MELS activities including proper record keeping and data
management.
- Provide coaching and training to equip internal staff and
external stakeholders to deliver the assigned responsibilities efficiently
and in compliance with MEL.
- Contribute to the recruitment, training, and supervision of
external parties that are contracted to implement special surveys and
studies required for evaluating project effectiveness and impact.
Business development (5%)
- Support the development of concept notes, project proposals,
and submissions to potential donors.
- Support research and evaluation initiatives in specific
project counties.
- Assist in networking with other development organizations,
governments, and other line agencies in promoting Heifer’s and donor
development model/initiatives, and potential collaborations.
Minimum Requirements
Perform other job-related duties as requested
- Bachelor’s degree in Monitoring and Evaluation, Project
Management, Agricultural Economics or Statistics, or an equivalent with an
academic focus on monitoring and evaluation or another related field.
- Demonstrated experience in coordinating and working with
international donors and grantees in designing and implementing Monitoring
Evaluation and Learning (MEL) systems.
- Minimum of four (4) years of directly relevant experience in
MEL.
Preferred Requirements
- Experience performing M&E activities and reporting.
- Experience in designing and using data collection tools on any
of the following: SurveyCTO, ODK, Kobo, etc.
- Experience in supporting and monitoring field-based projects
in the project implementation regions will be an added advantage.
- Experience in managing program/project information systems,
databases and coordinating evaluations, surveys, and impact monitoring.
- Experience in coordinating learning and adapting efforts to
support decision-making in projects.
- A good understanding of and sensitivity to issues associated
with poverty, hunger, agriculture, and the environment, and knowledge of
the context in which non-profit organizations operate.
- Knowledge of market systems interventions and linkages to
poverty alleviation.
- Experience in building the capacity of partner institutions to
document and disseminate industry information, manage knowledge, measure
progress and influence within the industry.
Most Critical Proficiencies
- Innovative, analytical, and solutions-oriented.
- Excellent organizational skills, including strong attention to
detail.
- Proficient knowledge of word processing, spreadsheets,
presentation tools, electronic mail (Microsoft Office preferred) and the
Internet.
- Strong knowledge and skills in data management and analysis
using statistical software (e.g. STATA, SPSS, SAS, EViews, etc.).
- Demonstrated proficiency in English, both oral and written.
- Experience with ICT.
- Ability to work in a team.
Essential Job Functions And Physical Demands
- Ability to understand, appreciate, and implement Heifer’s
Values-Based Holistic Community Development model.
- Demonstrated creativity, ability to think systematically,
willingness, and ability to incorporate innovative solutions.
- Quantitative and qualitative approaches to evaluation and the
ability to communicate MEL concepts clearly with leadership, partners, and
staff at all levels.
- Willingness and ability to assign and review the work of
supporting staff and to use participatory management skills with other
staff.
- Ability to train and work cooperatively with a diverse staff,
including field staff in various locations.
- Constant face-to-face, telephone, and electronic communication
with colleagues and the public.
- Working with sensitive information and maintaining
confidentiality.
- Ability to manage and execute multiple tasks with little
supervision while meeting sometimes inflexible deadlines.
- Willingness and ability to travel.
How to Apply
