Job Title: Inventory
Officer
Hiring Organization: Shining
Hope for Communities
Location – Locality: Kisumu
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 07/12/2024
Shining
Hope for Communities (SHOFCO) is an internationally recognized grassroots
organization that unlocks the potential of urban slum dwellers to lead hopeful
and fulfilling lives. SHOFCO disrupts survival mode by providing critical
services including health care, clean water, education, and economic
empowerment; and linking these efforts to a community-led advocacy platform.
SHOFCO currently impacts over 2.4 million people across 17 urban slums in Kenya
and is the largest employer in Kibera. SHOFCO is a trusted name and service
provider in Kibera with a 10-year track record.
Location
– Mukuru/Kisumu/Mombasa
Job Overview
Receive,
store and issue goods to all internal sub stores and users and keeping proper
records of all transactions.
Responsibilities
- Regularly
run items below re-order level report and raising timely purchase
requisition orders.
- Coordinate
material receiving from external suppliers.
- Inspect
and verify material items received from suppliers against purchase order
specification and supplier delivery documents
- Transfer
material commodities to respective storage shelves and departments whilst
ensuring proper handling, shelving and coding of materials/items.
- Maintain
the First Expiry First Out (FEFO) and First in First Out (FIFO) systems
for storage and issuance of items.
- Conduct
regular asset count/spot checks, generate reports on the same indicating
the status/condition of assets and updating the same in the asset register
- Participate
in carrying out monthly and/or random stock takes; verifying system
computations against physical counts of stock. For variances, investigate
then report reasons for discrepancies in a timely manner before
adjustments
- Store
items in an orderly and accessible manner, ensuring that the storage areas
are not overstocked and are clean throughout.
- Communicate
with end-users to provide first rate support-service on the general
supplies needs.
- Participate/contribute
in formulating inventory SOPs and policies
- Receiving
of supplies on SAP with the support of signed and stamped delivery notes
- Controlling
overconsumption and/or wastages of supplies by placing general supplies
requests for all the departments, according to their monthly consumption
breakdown
- Ensure
both old and new assets are coded and asset possession forms filled and
filed where necessary
- Ensure
that all supplies issued are accounted for
- Place
inventory requisitions on SAP
- Perform
other duties as assigned and needed.
Qualifications
- Certificate
in Procurement, Supply Chain Management or any other related field
- Professional
Qualifications
- Qualification
in Procurement, Supply Chain Management or any other related field
- Other
requirements (unique/job specific)
- 2
years of experience in Supply Chain Management
- Knowledge
and experience in inventory management
- Knowledge
in systems and record management
- Familiarity
with major donor and local regulations is desirable
Functional
Skills:
- Checking
things
- Adopting
practical approaches
- Meeting
timescales
- Managing
tasks
- Attention
to details
Behavioural
Competencies/Attributes:
- Upholding
standards
- Interacting
with people
- Team
working
- Practice
integrity and objectivity
- Inviting
feedback
How to
Apply
We are an
equal opportunity employer and value diversity in our organization, all
interested applicants should send their applications together with a detailed
Cover letter and CV to recruitment@shininghopeforcommunities.org with
a clear subject line “Inventory Assistant – Location Applied”. Female
candidates are highly encouraged to apply. Only shortlisted candidates will be
contacted. Applications should reach us no later than 25th July 2024.
