Overall Responsibility
- The HR Payroll Officer works under the
supervision of the Payroll & Data Team leader and is responsible for
the payroll of 500-1000 staffs in different countries. The incumbent
assumes key functions in the internal control of our payroll and is an
expert with regards to tax and statutory. They are also proficient in HR Tools
and data management, ensuring payroll operations run smoothly, data is
accurately maintained, and compliance is achieved, contributing to the
overall efficiency of the HR department.
Tasks and responsibilities
- Accurately process employee payroll on a
regular schedule, ensuring timely and correct payments.
- Manage deductions for taxes, benefits,
and other withholdings.
- Ensure payroll complies with the specific
tax laws and regulations.
- Prepare and submit payroll reports to
management and other regulatory bodies.
- Maintain and update accurate employee
records, including personal information, employment details, and
compensation.
- Manage and update the Human Resources
Information System (HRIS) with employee and position data as well as
payroll information.
- Prepare and file all required payroll tax
documents and ensure compliance with tax and social security regulations.
- Assist with payroll audits by providing
necessary documentation and information.
- Stay informed about changes in payroll
laws and regulations and implement necessary adjustments.
- Address employee questions and concerns
regarding payroll, benefits, and deductions.
- Manage payroll and benefits for departing
employees, ensuring final payments and necessary documentation are
completed.
- Identify and implement improvements in
payroll processing and HR data management.
- Utilize payroll systems to increase
efficiency.
- Train HR staff and employees on payroll
processes and the use of HRIS.
- Work closely with HR, finance, and other
departments to ensure accurate and efficient payroll and data management.
- Assist in the development and
implementation of payroll policies and procedures.
Minimum Requirements and competencies
- University degree in Human Resource,
Business Administration, Accounting or any other related field.
- HR professional certifications such as
CHRP or a Higher Diploma in HR are required if the degree is not in HR or
related field.
- At least 2-3 years’ in payroll management
and HR information systems.
- Must have advanced skills in MS Excel.
- Experience in an international
organization or NGO is an added advantage;
- Good knowledge of labour laws and the
employment market;
- Excellent command of written and spoken
English (Fluency of French is an added advantage);
How To Apply
