Job Title: Front Office Executive
Hiring Organization: Username
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Real Estate
Job Type: Full Time
Salary: KES
Date Posted: 07/11/2024
Administrative
Tasks
- Promote Username
corporate brand by ensuring the office constantly adorns the corporate
image.
- Coordinate and
maintain records for staff office space, phones, company credit cards and
office keys.
- Manage and
dispatch correspondence both internally and externally.
- Liaise with
various service providers to ensure prompt and reliable service provision.
- Set up/arrange
meetings, facilities and travel arrangements on behalf of the company as
and when required.
- Maintain files,
materials, information, schedules and legal documents.
- Ensure
maintenance and compliance of the safety and health measures at the
premises.
- Ensure that the
presentation of the office and the reception area is clean and immaculate
at all times.
- Oversee all
services provided on a regular basis and ensure that all office running
related bills are paid on time.
- Assist the Human
resources and management with internal event planning.
- Control human
traffic at the front office by efficiently linking visitors to their
hosts.
- Ensure timely
provision of resources to new employees to enable smooth operations of
their day to day activities.
- Maintain
supplies inventory by checking stock to determine inventory level;
anticipate needed supplies; place and expedite orders for supplies;
verifying receipt of supplies.
- Offer
administrative support and resolve administrative problems and inquiries.
- Petty cash
management, weekly, monthly and quarterly reconciliation of petty cash.
- Facilitate staff
onboarding and clearance process for the Nakuru Office.
Requirements:
- Proven
experience as an administrative assistant or relevant role.
- Proficiency in
MS Office (MS Excel and MS Word, in particular).
- Excellent time
management skills and the ability to prioritize work.
- Attention to
detail and problem-solving skills.
- Excellent
written and verbal communication skills.
- Strong
organizational skills with the ability to multitask.
- A
Problem-Solving Attitude and a Positive mindset
Preferred
Qualifications:
- Bachelor’s
degree in business administration or related field.
- Experience in
office management.
- Knowledge of
basic accounting principles.
Salary
Scale
Kshs.
40,000 – Kshs. 45,000
How to
Apply
If interested and meet the
requirements, send your CV and cover letter to recruitment@username.co.ke on or
before 30th July 2024 and indicate the position that you are applying for in
the subject line. Only shortlisted candidates will be contacted.
