About Us
Space for
Giants is an international conservation organisation, based in Africa, founded
in 2011. Our mission is to protect the natural ecosystems on which Africa’s
large wild animals depend, ensuring they are valued by local people. We
currently work in 11 countries across Central, East and Southern Africa,
focusing on some of the most pressing challenges facing the conservation of
megafauna today. We have three thematic pillars of work to achieve our mission
which are: 1) The protection and management of natural ecosystems and
associated value creation for local citizens; 2) Combating the illegal wildlife
trade; and 3) Promoting Human-Wildlife Coexistence. We pride ourselves on our
highly collaborative approach with national governments, recognizing the importance
of being relevant to elected leaders and their constituents, striving to ensure
that our conservation work is aligned with their priorities. Grounded in world
class science, we bring high quality technical expertise and experience to
inform and deliver our conservation Programmes, wherever we work. We also pride
ourselves on being adaptable and nimble to respond quickly to emerging
opportunities and evolving challenges in a very dynamic space.
Role Summary
- The Executive
Assistant to the CEO and CoS is responsible for providing comprehensive
support to the CEO, CoS, and Board of Directors, and Executive Team a.
This dynamic position that requires the ability to anticipate needs, think
critically, and offer solutions to problems with a high level of
professionalism and confidentiality.
- Job Description
Performance
Criteria
- Support to the
Office of CEO, through the Chief of Staff
- Working closely
with the Chief of Staff, to support the CEO on a day to day basis, with
the following:
Support
the CEO on a day to day basis, this includes but is not limited to:
Arranging local and international travel
Arranging local and international accommodation
Organizing meetings
Calendar
Management
- Filing and retrieving
corporate records, documents, and reports
- Researching and
conducting data to prepare documents for review and presentation by boards
of directors, committees, and executives
- Main point of
contact and interface between CEO and the below, ensuring meetings are
scheduled, minuted and action points followed up and executed:
- Management;
- Board;
- Major Donors;
- Partners
- Support the CEO
with planning toward participation in high-level events and meetings that
require his presence
- Point of contact
for the CEO to all internal employees
Board
Engagement
- Fulfil the role
of board liaison
- Assist with
board communication, and coordinate board meetings and documents
Operational
- Facilitate
information sharing and communication from the Office of the CEO
throughout the organisation
- Facilitate
information sharing and communication from the Office of the CEO to
external stakeholders and partners
- Help develop the
CEOs presentations when required
- Manage expenses
of the Office of the CEO against the standard operating procedures
- Ensure
Performance Reviews take place in a timely manner twice a year.
- Ensure the
office of the CEO is efficient, cost-effective and responsive to the needs
of Space for Giants
- Manage Journeys
for Giants (JFG) accommodation bookings, travel, logistics, and all
related correspondence for donor safaris
Stakeholder
Management
- Maintain
professional and respectful relationships with stakeholders- SFG Staff,
Donors, Board, partners and Community members .
SFG
Ambassador
- Represent CEO
and CoS when requested to do so
- Provide input as
per special assignments requested by the CEO and CoS
- Conduct
research/assessments on special projects/assignments and report on
findings as requested
Culture
and Values
- Drive the
Organizational Culture to internal and external Stakeholders
- Conduct oneself
and encourage team behavior to create awareness and reinforce
Organizational Vision, Values and the Culture Contract
Any other
relevant tasks related to the role as directed by the Supervisor
Person
Specification
Key
Skills
- Efficient,
Hard-Working, Driven, Flexible, Organised, Diligent, Attention to detail,
Trustworthy, Highly motivated, Willing to work flexible hours.
- Uphold the
cultural values and code of conduct of Space for Giants: Passion,
Integrity, Respect, Sustainability, and Innovation.
Experience,
Knowledge & Competencies
- Bachelors Degree
in a business administration or related field.
- Minimum of 5+
years of applicable administrative experience. Demonstrated experience
supporting C-Level Executives, preferably in international organizations.
- Tech Savvy –
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint),
Adobe Acrobat, and Social Media web platforms(Gmail, Google Calendar and
other Google services experience a plus).
- Experience in
travel and tourism management would be advantageous.
- Strong
organisational skills that reflect ability to perform and prioritize
multiple tasks seamlessly with excellent attention to detail
- Excellent
interpersonal skills and the ability to build relationships with
stakeholders, including staff, board members, external partners and donors
- Demonstrated
ability to achieve high performance goals and meet deadlines in a fast
paced environment
- Strong oral and
written communication- ability to communicate clearly and effectively with
senior leaders and external partners.
- Skillful
execution of administrative activities, with high attention to detail, in
organisation and execution of processes.
- Preferred-
demonstrated international work experience and experience in conservation
or international development sectors.
