Your Role and Responsibilities
Reporting to the Finance and Administration Manager,
the Front Office and Administration Assistant is responsible for the day to day
running of the KCV procurement function and assigned office administrative
duties. Whilst pro – actively performing duties of office administration, front
office management and procurement, the job holder will offer quality service to
both internal and external parties. The Job holder will work closely with the
Investment and Enterprise Development Departments.
Duties and Responsibilities
- Manage Front Office.
- Manage mails and calls.
- Manage executive schedule of meetings/appointments.
- Support the Company Secretary in coordinating Board of
Directors and Board
- Committee meetings.
- Keep track of office supplies and ensure timely requisition.
- Manage logistics and support the procurement process within
the company.
- Manage transport logistics within the company.
- Co-ordination meetings and company events.
- Manage office access for all the staff members and clients.
- Maintaining filing system
- Manage office petty cash and reporting.
- Reconcile the service contract payments and update management
on administrative pending bills.
- Reconciles monthly corporate credit account for payment.
Requirements and Qualifications
For this role, the qualifications include;
- At least a Degree in Business / Office Administration / Public
Relations / Finance/ Customer Service or equivalent training of
administration, office and executive management.
- Minimum of 3 years’ experience in office administration, or
related fields.
- Experience in petty cash and credit card management.
- Computer skills including the ability to operate emails,
spreadsheet and Word processing programs at a highly proficient level.
- Must possess excellent planning, organization and time
management skills.
- Excellent writing, communication and presentation skills.
- Strong interpersonal skills, with a good aptitude for and
transparency, patience and perseverance.
How To Apply
To apply, submit an up-to-date resume and cover
letter detailing:
Experience relevant to the role being applied for, Daytime telephone contacts,
Valid email address, and Names of three professional referees.
Send your application to, hr@kcv.co.ke
Closing date for applications is Friday 26th July 2024. Only
shortlisted candidates will be contacted.
