The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
- The incumbent assists with the processing of financial
transactions. S/he keeps frequent contact with staff at various levels in
the office and with bank officials to exchange information. The incumbent
may supervise some support staff.
- All UNHCR staff members are accountable to perform their
duties as reflected in their job description. They do so within their
delegated authorities, in line with the regulatory framework of UNHCR
which includes the UN Charter, UN Staff Regulations and Rules, UNHCR
Policies and Administrative Instructions as well as relevant
accountability frameworks. In addition, staff members are required to
discharge their responsibilities in a manner consistent with the core,
functional, cross-functional and managerial competencies and UNHCR¿s core
values of professionalism, integrity and respect for diversity.
Duties and Responsibilities
- Maintain financial records and monitoring systems to record
and reconcile expenditures, balances, payments, statements and other data
for day-to-day transactions and reports.
- Select and enter data from a wide variety of documents,
verifying accuracy by checking sources, making necessary calculations and
assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as
required for budget preparation, audits or other reasons.
- Advise and assist staff members, experts and consultants on
all aspects of allowances, salary advances, travel claims and other
financial matters, calculate and authorize payments due for claims and
services.
- Maintain liaison with officials of local banks to obtain
day-to-day information on exchange and interest rates, changes in
procedures and regulations and matters pertaining to maintenance of office
bank accounts.
- Prepare detailed cost estimates and participate in budget
analysis and projections as required.
- Initiate correspondence to verify data, answer queries and
obtain additional information on accounts and financial transactions, as
required.
- Verify that the financial transactions are correct and in
accordance with UNHCR rules and procedures.
- Support the identification and management of risks and seek to
seize opportunities impacting objectives in the area of responsibility.
Ensure decision making in risk based in the functional area of work. Raise
risks, issues and concerns to a supervisor or to relevant functional
colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree
Level
- G6 – 3 years relevant experience with High School Diploma; or
2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
- Accounting Business Administration, Finance
- (Certificates and Licenses marked with an asterisk* are
essential)
Relevant Job Experience
Essential
- High level of IT affinity (MS Office applications, People
Soft).
Desirable
- Knowledge and work experience of MSRP Finance applications.
- Good knowledge of UN/UNHCR Financial rules and procedures.
- Completion of UNHCR learning programmes or specific training
relevant to the functions of the position.
Functional Skills
- FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday
and other)
- IT-Computer Literacy
- IT-Enterprise Resource Planning (ERP)
- (Functional Skills marked with an asterisk* are essential)
Language Requirements
- For International Professional and Field Service jobs:
Knowledge of English and UN working language of the duty station if not
English.
- For National Professional jobs: Knowledge of English and UN
working language of the duty station if not English and local language.
- For General Service jobs: Knowledge of English and/or UN
working language of the duty station if not English.
- All UNHCR workforce members must individually and
collectively, contribute towards a working environment where each person
feels safe, and empowered to perform their duties. This includes by
demonstrating no tolerance for sexual exploitation and abuse, harassment
including sexual harassment, sexism, gender inequality, discrimination and
abuse of power.
- As individuals and as managers, all must be proactive in
preventing and responding to inappropriate conduct, support ongoing
dialogue on these matters and speaking up and seeking guidance and support
from relevant UNHCR resources when these issues arise.
- This is a Standard Job Description for all UNHCR jobs with
this job title and grade level. The Operational Context may contain
additional essential and/or desirable qualifications relating to the
specific operation and/or position. Any such requirements are incorporated
by reference in this Job Description and will be considered for the
screening, shortlisting and selection of candidates.
Desired Candidate Profile:
- In view of RB mandate for managerial and strategic oversight,
technical guidance and support to operations in the region, the incumbent
should also have:
Essential:
- Certification in accounting
- Working knowledge of International Public Sector Accounting
Standards (IPSAS)
- Working knowledge in and experience using Cloud ERP, and its
reporting functionality
- Experience in developing reports through contemporary BI
tools.
- Experience administering capacity building/trainings in UNHCR
Desirable:
- Knowledge of UNHCR fleet and fuel management systems
(Fleetwave, VTS)
Functional Clearance
This position doesn’t require a functional clearance
Required languages (expected Overall ability is at least B2 level)
Desired languages
Skills
Additional Qualifications
- BU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary
cycle, IT-Computer Literacy, UN-UN/UNHCR Administrative Rules, Regulations
and Procedures
Education
Certifications
- Accounting – Other, Business Administration – Other, Finance –
Other
How To Apply
