Finance Associate Job in Kenya

The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties and Responsibilities

Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports.
Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons.
Advise and assist staff members, experts and consultants on all aspects of allowances, salary advances, travel claims and other financial matters, calculate and authorize payments due for claims and services.
Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
Prepare detailed cost estimates and participate in budget analysis and projections as required.
Initiate correspondence to verify data, answer queries and obtain additional information on accounts and financial transactions, as required.
Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level

G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable
Certificates and/or Licenses

Accounting Business Administration, Finance
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential

High level of IT affinity (MS Office applications, People Soft).

Desirable

Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.

Functional Skills

FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile:

In view of RB mandate for managerial and strategic oversight, technical guidance and support to operations in the region, the incumbent should also have:

Essential:

Certification in accounting
Working knowledge of International Public Sector Accounting Standards (IPSAS)
Working knowledge in and experience using Cloud ERP, and its reporting functionality
Experience in developing reports through contemporary BI tools.
Experience administering capacity building/trainings in UNHCR

Desirable:

Knowledge of UNHCR fleet and fuel management systems (Fleetwave, VTS)

Functional Clearance
This position doesn’t require a functional clearance
Required languages (expected Overall ability is at least B2 level)
Desired languages
Skills

Additional Qualifications

BU-Budgeting, BU-PeopleSoft EPM/Budget, BU-UN/UNHCR Budgetary cycle, IT-Computer Literacy, UN-UN/UNHCR Administrative Rules, Regulations and Procedures

Education
Certifications