Duties and Responsibilities
The Compliance Manager role’s purpose, engagement and
delivery are as follows:
Purpose:
The Compliance Manager will be responsible for
ensuring that Action Against Hunger’s operations in Kenya comply with internal
policies, donor regulations, and local laws.
This role will play a critical part in promoting a
culture of integrity and accountability within the organization as well
support local partners on integrity, accountability and compliance aspect.
Engagement:
The Compliance Manager’s role involves engaging with
various stakeholders to ensure that the organization adheres to regulatory
requirements and internal policies.
Compliance manager will work closely with the senior
management team to provide regularly report on compliance issues, risks, and
progress and relevant recommendations.
Communicate compliance policies and procedures to all
employees and provide guidance on compliance-related matters.
Collaborate with different departments i.e. HR,
Finance, procurement and programs to ensure integrated compliance efforts
across the organization.
Coordinate with all relevant department to conduct
internal audits to assess compliance with policies and regulations and External
Auditors facilitate external audits and inspections by regulatory bodies or
third-party auditors.
Delivery:
The Compliance manager will be required to monitor
and interpret relevant laws and regulations and interpret their impact on the
organization to ensure compliance with all applicable regulations.
Assess and identify potential areas of compliance
risk within the organization and develop strategies and controls to mitigate
identified risks.
Design and deliver training programs to educate
employees on compliance-related matters to promote a culture of compliance and
ethical behavior within the organization.
Perform regular internal audits to ensure compliance
with policies and regulations by continuously monitor the effectiveness of
compliance programs and make necessary adjustments for efficiency of the
operations.
Compile and present reports on compliance activities
and findings to senior management team and Country Director.
Report compliance issues or breaches promptly and
accurately to the Country Director and provide relevant recommendation /
advice.
Conduct Investigation on compliance violations and
take appropriate corrective actions and document findings.
Essential job duties
Procurement
Ensure that procurement processes comply with
organizational policies, donor regulations, and local laws.
Review and approve procurement documentation for
accuracy and completeness.
Conduct regular audits of procurement activities to
identify and mitigate risks.
Provide guidance and training to staff on procurement
best practices.
Logistics
Monitor logistics operations to ensure compliance
with internal and external requirements.
Review logistics documentation and processes for
adherence to standards.
Conduct spot checks and audits of logistics
activities, including warehousing and transportation.
Develop and implement strategies to improve logistics
efficiency and compliance.
Finance
Ensure financial operations comply with
organizational policies, donor regulations, and local laws.
Review financial records and reports for accuracy and
compliance.
Conduct regular audits of financial transactions and
processes.
Provide support and training to finance staff on
compliance and best practices.
Review donor and partner agreements ensuring the
financial terms and conditions are compatible with ACH systems and guidelines
(procurement rules and financial guidelines like co-financing, exchange rates,
interest and budget rules) and are favorable to quality implementation and
reporting.
Human
Resources
Ensure HR policies and practices comply with
organizational standards, local labor laws, and donor requirements.
Review and update HR documentation, including
contracts and personnel files.
Conduct audits of HR processes, including
recruitment, onboarding, and performance management.
Provide guidance and training to HR staff on
compliance matters.
Program
Ensure program activities comply with donor
requirements, local laws, and organizational policies.
Review program documentation and processes for
adherence to standards.
Conduct spot checks and audits of program activities
in the field.
Provide support and training to program staff on
compliance and best practices.
Have regular discussion with program lead persons on
the ground on emerging compliance related issues.
Field
Office
In the field offices, perform internal control
reviews of in-country processes including cash management, procurement,
logistics, and stock management including food commodities, assets management
and coordinate with the relevant departments to correct weaknesses and improve
controls as needed; prepare action plans to address findings and monitor the
status of action plan implementation.
Audits and Spot
Checks
Plan and conduct regular audits and spot checks of
all operational areas, including procurement, logistics, finance, HR, and
program activities.
Identify areas of non-compliance and potential risks.
Prepare detailed reports on audit findings and
recommend corrective actions.
Follow up on audit recommendations to ensure
implementation and compliance.
Training
Develop and deliver training programs to build staff
capacity in compliance matters.
Conduct training sessions on organizational policies,
donor regulations, and local laws.
Provide ongoing support and guidance to staff on
compliance issues.
Evaluate the effectiveness of training programs and
make improvements as needed.
Systems Improvement for
Prevention
Identify weaknesses in systems and processes that may
expose the organization to fraud or non-compliance.
Develop and recommend strategies to strengthen
internal controls and improve compliance.
Collaborate with relevant departments to implement
system improvements.
Monitor and evaluate the effectiveness of implemented
improvements.
Any other
assignment
Perform any other assignment assigned by the
supervisor
Supervisory Responsibilities
The compliance manager will not have any management
responsibilities
Gender Equality Commitments
Foster an environment that supports values
of women and men, and equal access to information.
Provide a work environment where women and men
must be evaluated and promoted based on their skills
and performance.
Respect beneficiaries’ women, men, children
(boys and girls) regardless of gender, sex orientation, disability,
religion. Race, color, ancestry, national origin, age, or marital
status.
Value and respect all cultures.
Physical Demands
While performing the duties of this job, the employee
is required to sit for long periods and to concentrate on work, including
typing, and turn out heavy volumes of work accurately, within short time frames
under stressful situations in the context of a moderately noisy office with
many interruptions. Must be able to proofread own work accurately so that only
minor corrections are needed on an infrequent basis.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance
at least five days per week. Must be available to work outside normal office
hours or on the weekends as required.
Must be able to travel regularly for business
purposes which can be up to 75% of the time. While performing the duties of
this job in the field, the employee may be exposed to precarious settings under
high security risks and/or very basic living conditions and outside weather
conditions, as well as to infectious diseases.
Requirements
Required Qualifications and Professional Experience
Bachelor’s in Business Administration, Finance,
Economics or a related field.
Master’s in business related courses is added
advantage
Must be holder of the professional certification CPA
K, CISA.
Minimum of 5 years of experience in compliance,
audit, or risk management, preferably within an international NGO sector.
Required Skills & Competencies
In-depth knowledge of donor regulations, Kenya labour
laws, and compliance best practices.
Strong analytical, problem-solving, and
decision-making skills.
Excellent communication and interpersonal skills.
Proven ability to work independently and team player.
High level of integrity and ethical standards.
Ability to work effectively in a team atmosphere,
encouraging colleagues to contribute to common work challenges and deadlines
Willingness to travel frequently to field
implementation locations, including West Pokot, Samburu, Turkana, Baringo,
Isiolo, Tana River and Mandera.
How to Apply
