Overview
The
Administrative Assistant will facilitate the efficient operation of the Dryland
Crops Program by providing comprehensive administrative, logistical, and
clerical support.
Duties and responsibilities
- Administrative Support: Assist in daily
operations and project management.
- Meeting Coordination: Organize and
schedule meetings, including reminders and technical support for both
virtual and in-person formats.
- Document Management: Handle drafting,
formatting, and proofreading of documents and correspondence.
- Logistics Support: Manage travel and
accommodation arrangements for staff and visitors, including processing
advances and claims.
- Procurement Assistance: Prepare purchase
requests and liaise with procurement for timely delivery.
- Financial Record Keeping: Support budget
preparation, track expenditures, and assist in financial reporting.
- Event Management: Coordinate logistics
for workshops, seminars, and other events.
- Compliance and Protocol: Ensure adherence
to organizational policies and local regulations. Support for Audits:
Prepare materials for internal and external audits.
- Knowledge Management: Maintain and
organize information within network folders.
- Program Manager Support: Assist with
administrative tasks and review sub-awardee reports for compliance.
- Subgrant Management: Handle subgrant
contract preparations and coordination.
- Reporting: Produce status reports and
update project dashboards to identify and address bottlenecks.
- Upload project details on platforms such
as Teamwork and selected project management platforms.
- Assist scientists with uploading content
on various platforms.
- Conduct IT tool training sessions for
staff.
Requirements
- Degree in IT, Business Administration,
Communications, or a related field.
- At least 3 years of experience in an
administrative role, preferably in an international or non-profit setting.
How To Apply
