REF: TNH/HRD/SH/06/2024
The overall purpose of this job is to ensure proper
warehousing, inventory control of medicines including efficient receiving,
transfer and dispatch of medicines in line with the Hospital’s objectives.
Key duties and responsibilities
- Ensure effective utilization of medicine store and ensure
proper loading, offloading, stocking and safekeeping of medicines in order
to maintain the quality of medicines, prevent product damage and avoid
occurrence of pilferage, accidents and occupational hazard;
- Effectively monitor flow of medicines and implement First-In
First-Out (FIFO) method in dispatching of medicines to various pharmacies;
- Coordinate with the procurement unit with regards to incoming
deliveries of medicine supplies;
- Develop a data storage system for the warehouse;
- Ensure accuracy of medicines inventories against system
records by conducting regular cycle count as per established schedules and
guidelines.
- Evaluate and analyse inventory variances and implement
preventive measures to forestall inventory variances;
- Comply with regulations on medicine warehousing, handling, and
shipping requirements;
- Manage medicine inventory control and reconcile with data
storage system.
- Identify, deploy and motivate the pharmacy stores team
including performance appraisal, identification of training needs,
mentorship and coaching as well as leave and absence management in line
with the hospital’s people agenda; and
- Any other responsibilities that may be assigned to the job
holder by the supervisor from time to time.
Working relationships
- Internal Relationships: Nursing, Medical Services, Human
Resources, Operations, Legal, Internal Audit, Risk and Compliance,
Strategy & Innovation and other user departments.
- External Relationships: Suppliers, Other hospitals
Knowledge, experience and qualifications required
- Bachelor’s degree in Pharmacy from a recognized
institution.
- Must be have valid registration and hold a valid
practicing license with the Pharmacy and Poisons Board of Kenya.
- Minimum of 5 years’ pharmacy experience preferably in a
hospital environment with 3 years at supervisory level.
Competencies
Technical & Behavioural competencies
- Experience in warehousing and inventory management.
- Thorough understanding of procurement laws and
procedures.
- Knowledge and experience in demand and supply system and
best procurement practices.
- Knowledge of pharmacokinetics, pharmacology and
pharmaceutics
- Understanding of the human anatomy
- Basic knowledge of nutrition supplementation
- Understanding of pricing and billing procedures
- Strong leadership and skills to foster teamwork; develop
and motivate staff, resolve conflicts as well as ability to provide
direction, guidance, momentum and vision in order to achieve
organizational objectives.
- Demonstrated business acumen – able to create strategy
and actions that impact business success.
How To Apply
If your background, experience and competence match
the above specifications, please send your application (cover letter &
CV/Resume) quoting the job reference number, testimonials and full contact
details of 3 referees, to reach the undersigned not later than 21 June
2024. Only shortlisted candidates will be contacted. If you do not
hear from us within two weeks post application, please consider your
application unsuccessful.
Please note that THE NAIROBI HOSPITAL DOES NOT CHARGE
ANY FEES from applicants at any stage, nor has it engaged a third party to
facilitate this hire. All communications to successful candidates will be done
using official contacts as listed on our website.
Head of Human Resources
The Nairobi Hospital
P. O. Box 30026 – 00100
NAIROBI
Email: recruitment@nbihosp.org
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