Job Title: Procurement Officer
Hiring Organization: Northern Rangelands Trust
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit
Job Type: Full Time
Salary: KES
Date Posted: 06/11/2024
The
Northern Rangelands Trust is a non-profit umbrella organization supporting 33
community conservancies across northern Kenya. Its mission is to develop
resilient community conservancies, which transform lives, secure peace and
conserve natural resources.
Reporting to the Senior Procurement Officer, the Procurement Officer will be
responsible for managing the procurement process for goods and services, from
identifying organizational needs to vendor selection, negotiation, contracting
and delivery. The role will also ensure that procurement activities are
efficient, cost effective and in compliance with organizational policies and
applicable statutory regulations.
Key roles/Responsibilities:
Ensuring
strict compliance with the procurement policy and other donor requirements in
procurement of works, goods and services (consultancy) ensuring value for money
of all procurement transactions.
Preparing
and maintaining updated procurement plan.
Maintaining
updated list of prequalified suppliers/supplier data base (contacts, emails,
directors, TCC, Bank details).
Ensuring
effective coordination, preparation and implementation of procurement plans.
Receiving
and reviewing conservancy requisitions and support conservancies to send out
request for quotation (RFQs) to suppliers.
Support
conservancies with analyzing the quotations from suppliers and issue LPOs in
compliance with the procurement policy.
Following
up with conservancies to ensure suppliers deliver the correct goods and
services as per the LPO/Contract on timely basis.
Ensuring
that all procurement have comparison quotes/price analysis and
justification/recommendation done based on pricing and prior costs in line with
policy.
Maintaining
procurement files and tracking purchasing activity to ensure that purchases
records are updated accordingly.
Regularly
updating the requesting conservancies on their status of their request for
planning purposes in case of delays or when actuals are beyond the budget.
Negotiating
on the best deal on goods and services with vendors/suppliers.
Training
Staff/new staff on the Procurement policy guidelines.
Offering
secretarial support to the procurement team.
Resolving
any discrepancies with the suppliers’ statements and giving feedback on a
monthly basis.
Ensuring
efficiency and effective delivery of goods/services ordered.
Preparing
and submitting to Operations Director a monthly, quarterly and annual reports
and tracking progress for all types of procurement based on requests/work plan.
Performing
any other duties as may be assigned to you from time to time by your immediate
supervisor.
Academic
& Professional Qualifications:
Bachelor’s
Degree in Supply Chain Management, Procurement, Business
Management/Administration, or any other relevant field.
Professional
certification in procurement of supply chain management.
A member
of Kenya Institute of Supplies Management (KISM) in good standing.
Experience
required:
Minimum
of 3 years’ experience in Procurement, purchasing, or supply chain management.
Experience
in procurement software is highly desirable.
Technical
& Behavioral competences:
Strong
negotiation and contract management skills.
Proficiency
in data analysis and financial acumen.
Knowledge
of procurement regulations and compliance requirements.
Excellent
communication and interpersonal skills.
Strong
organizational and problem-solving skills
Ability
to work independently and as part of team.
How To
Apply
Interested and qualified
candidates are required to submit their application including a cover letter,
detailed Curriculum Vitae highlighting relevant experience, academic and
professional certificates, testimonials, a daytime telephone contact, email address,
and names of three professional referees to reach us by close of business on
Friday 21st June 2024 to: recruit@nrt-kenya.org
