Job Description
ASSISTANT OFFICE ADMINISTRATOR III – REF KFS/AOA/III/2024
– KFS GRADE 11 – (32) POSITIONS
Entry Requirements :
Business Education Single and Group Certificates (BES
& GC) from the Kenya
National Examinations Council in the following
subjects:
Typewriting II (minimum 40 W.P.M)/Computerized
Document Processing III
Office Management II / Office Administration and
Management III
Business English II/ Communications II;
Office Practice II;
Commerce I;
Certificate in computer applications skills from a
recognized institution.
Shown merit and ability as reflected in work
performance.
Member of Kenya National Secretaries Association
(KENASA).
Fulfil the requirements of Chapter Six of
Constitution.
OR
Certificate in Public Relations and Customer Care
course lasting not less than two (2) weeks from the Kenya School of Government
or any other recognized institution;
Certificate in computer applications skills from a
recognized institution; and
Shown merit and ability as reflected in work
performance.
Member of the Kenya National Secretaries Association
(KENASA).
Certificate in computer applications skills from a
recognized institution.
Shown merit and ability as reflected in work
performance.
Member of Kenya National Secretaries Association
(KENASA).
Fulfil the requirements of Chapter Six of
Constitution.
An officer at this level shall report to a senior
officer
Duties and responsibilities:
Taking oral dictation;
Managing e-office;
Word and data processing from manuscripts;
Preparing responses to simple routing
correspondences;
Operating office equipment;
Establishing and monitoring procedures for record
keeping of correspondences and file movements;
Ensuring security of office records and equipment;
Documents and records;
Attending to visitors/clients;
Maintaining office diary and travel itineraries;
Maintaining an up-to-date filing system in the office;
Ensuring security, integrity and confidentiality of
data;
Managing office protocol and etiquette;
Supervising Office Cleanliness;
Managing Office petty cash;
Handling telephone calls and appointments; and
Undertaking any other office administrative service
duties that may be assigned.
Promote public values and principles
Mentoring and coaching
How To Apply
