Job Title: Program Support and Grant Reporting Officer
Hiring Organization: World
Bicycle Relief
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/17/2024
World Bicycle Relief empowers communities in rural regions around
the world to thrive with life-changing bicycles. We envision a world where
distance is no longer a barrier to education, health services, and economic
opportunity. A catalyst for change, World Bicycle Relief helps people in need
realize their goals by providing a tool that will support them to access these
critical services. Equipped with a purpose-designed Buffalo Bicycle from World
Bicycle Relief, students, health workers and entrepreneurs in low-income
regions create opportunities for themselves, their families, and entire
communities.
We are a mission-driven, global not-for-profit that manages a highly refined
bicycle supply chain from design through final distribution. World Bicycle
Relief uses an innovative business model to create sustainable bicycle
ecosystems. Through World Bicycle Relief’s
501(c)3, we provide transport solutions to those who cannot afford them, and
through Buffalo Bicycle Limited, we sell the rugged Buffalo Bicycle and spare
parts. Buffalo Bicycle Limited also offers users repair and maintenance
services via trained local mechanics and a retail network of more than 100
shops. WBR has distributed more than 760,000 fit-for-purpose bicycles and
trained 3,250+ community-based mechanics. Girls with Buffalo Bicycles are 19%
less likely to drop out of school; dairy farmers earn 23% more income; and
health workers reach 88% more patients.
Purpose of the Position
The Program Support and Grant Reporting Officer will 1) Play a
leadership role in grants management and reporting, and 2) Support program
quality assurance. This position will support the Deputy Program Director,
Development team, and aid in partnership acquisition by leading or contributing
to concept note and proposal development. This position will also work closely
with Country Directors, country teams and global program team members to
provide technical input and strategic direction into new program and funding
opportunities. The Program Support and Grant Reporting Officer will ensure high
quality and timely reporting to WBR and its donors. The Program Support and
Grant Reporting Officer will also be responsible for collating in partnership
with the Strategic Information and Innovation team program tools that will
align with program management protocols (including program file documentation,
program documentation, program performance and financials).
The successful candidate will possess excellent planning,
communication and organizational skills, have a keen eye for detail, be
proactive and flexible in their work, and possess the ability to develop strong
relationships with colleagues across the organization.
Responsibilities
Reporting and Grant Management
- Working with the
Program Director and country team reporting resources, coordinate the
writing, review and approval of Program reports (including Mobilized
Communities) in adherence to the donor and or funding agreements and
timelines.
- Create and
maintain effective systems ensuring timely and informative reporting.
- Oversee the
development of quality narrative reports, reflecting the progress and
status of projects in a transparent, timely and professional manner, in
liaison with program managers, country directors and development and
marketing & communication teams.
- Work in close
relation with the Strategic Information and Innovation (SII) team to
incorporate monitoring, evaluation and learning data (incl. data on
outputs, outcomes and impact indicators, lessons learnt and best
practices) in reports.
- Work with
Program Managers, the Program Director and fund raisers at global level to
maintain effective systems ensuring timely and informative reporting in
line with donor policies and procedures.
- Draft and review
program updates and respond to information requests for fund raisers and
donors and other key stakeholders.
- Provide ongoing
capacity-building to program teams, M&E team in grant reporting, as
needed.
Program Support
- Support the
Program Director at the global level and Country program teams with
project kick-off meetings, project launch, and end of program transition.
- Support country
teams to ensure that programs (including Mobilized Communities) follow
best practices with program management protocols during the conception,
start-up, implementation and close-out phases.
- Identify best
practices, lessons learned; document and develop program materials for
wider dissemination to internal and external stakeholders.
- Liaise with
different teams (Country teams, Communications, fund raising and SII) in
developing program materials including but not limited to fact sheets,
visibility statements, newsletters and strategic communications materials.
- Perform other
duties as assigned. The duties and responsibilities listed in this
document are representative of the nature and level of work assigned and
are not necessarily all-inclusive.
Requirements
- Bachelors/
Masters in international development and/or relevant field (government,
political science, international relations, etc.).
- Demonstrated
strong writing and analytical skills
- Ability to
manage and deliver complex grants involving multiple partners to deadline.
- 5+ years of
experience with grant management, report writing and proposal development.
- Field experience
in development environments is preferred. Exposure to gender, youth and
marginalized populations will be appreciated
- Excellent oral
and written English skills required
- Ability to
deliver high quality reports within short deadlines, as well as support
proposal writing.
- Ability to
juggle several competing priorities from different projects at the same
time.
- Excellent
communication and networking skills, to build and maintain contact
networks across a broad range of partners.
- Demonstrated
attention to detail, following procedures, meeting deadlines and working
and problem-solving independently and cooperatively.
