Job Purpose
The Grants Officer shall
provide support on the multi-donor grants management portfolio of LVCT Health.
The officer will have a broad and deep understanding of the relevant donor and
award rules and regulations, and the organization’s policies and proactively
identify compliance risks throughout the life cycle of the various grants and
Subgrants. S/He will work collaboratively with LVCT Health’s projects teams to
ensure that the organization complies with the requirements of the various
grants. S/He will be actively involved in sub-award management including
pre-award assessments, contracting, building strong financial, budgeting,
compliances, and project management systems that ensure transparency,
accountability, and efficiency in utilizing donor resources.
S/He will be involved in
developing and embedding best practices in grant management about compliance
with the various donors’ rules and regulations.
This position reports to
the Senior Grants Officer and works collaboratively with the Finance Department
at the LVCT HQ.
Roles and Responsibilities
Grants Management
Ensure
grants and contracts are well administered and that program and support teams
are kept updated on the respective donor and award regulations and requirements
including keeping track of programmatic implementation and budgets.
Preparation
of periodic financial reports ensuring timely delivery of high-quality reports
that meet donors and LVCT requirements.
In
collaboration with the finance team, support the program technical leads and
operations staff with understanding the financial reporting requirements and
budget monitoring of the grants.
Support
in the development of awards work plan budgets and budget monitoring.
Support
the program staff in budgeting, grant revisions, modifications, no-cost
extensions, and budget realignments
Review
financial commitments for the grants including PRFs, LPOs, and participants’
reimbursements to ensure adequacy of supporting documentation, budget
availability, and compliance with donor and award requirements, and cost
principles before the payments and procurement are processed.
Ensure
safe custody of documentation of all the awards & Sub-awards including all
modifications, renewals, and terminations.
Prepare
a synopsis of awards for sensitization to the LVCT Health projects’ staff.
Proactively
support the development and execution of the closeout plans for the respective
awards.
Close
monitoring of the award budgets to ensure that all obligations of LVCT Health
are met without any financial and programmatic risk exposure to LVCT
Health before close-out of an award.
Ensure
that the financials of LVCT Health are fully reconciled and cleared before the
closure of any award agreement and provide a certificate of zero liability
before formal closure.
Closely
work with the Finance Manager and HR Department on monitoring and updating on
budgeted Support on budgeting for new business development
Compile
monthly grant budgets vs expenditures reports and disseminate them to the
program teams and other stakeholders.
Build
the capacity of the program team on budget development and monitoring.
Sub-Awards Management
Support
in pre-award assessments for potential sub-recipients and develop and execute
capacity-building plans to address identified needs.
Work
jointly with the relevant Program and the subgrantee team in developing
sub-grantee annual work plans and budgets and ensure they are reviewed and
approved.
Support
in preparation of the Subawards agreements and modifications. Support in
conducting training to sub-grantees on understanding the sub-award terms and
conditions, compliance with donor regulations, and Sub-award reporting
requirements.
Reviews
financial reports and funds requests for accuracy, allowability, and compliance
with respective sub-award agreements.
Support
in setting up of financial management systems for the sub-awardees, and the
training of sub-awardees personnel as necessary.
Provide
ongoing support to sub-recipients to improve their programmatic, operational,
and financial performance, build their operational capacity, and reduce the
risk to the project and Lvct Health
Monitor
the financial performance status of the sub-grantees including award amounts,
obligations, and reported expenditures and pipeline.
Maintain
accurate, complete, and up-to-date information on all assigned awards for the
full life cycle of the Subawards. Provide ongoing assistance in reviewing sub
awardees’ financial and accounting policies and procedures and also their
internal control system.
Provide
relevant financial information for decision-making to the sub-awardees and
technical teams to facilitate proper program implementation.
Qualification/Experience Requirements
Minimum
of Bachelor’s degree in Accounting, Finance.
Certified
Public Accountant (CPAK)/ACCA.
5
years of experience in a similar position in a donor-funded organization.
Experience
using ERP Dynamic D365 will be an added advantage
Experience
using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Required Competencies
Good
Interpersonal skills
High
integrity, honesty, initiative and team-player
Ability
to work with minimum supervision.
Good
oral and written communication skills.
Ability
to work in a dynamic environment under tight deadlines.
How To Apply
Interested and qualified
candidates are invited to submit their applications and CVs along with a cover
letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org Applications
will be reviewed on a rolling basis. Only shortlisted candidates will be
contacted. The position applied for and the reference number should be
indicated in the subject line and cover letter. Female candidates are
encouraged to apply.
