General Position Summary
Working in the Finance
Department under the direction of the Finance and Compliance Manager, Finance
Officer will assist in the processing and recording of payment transactions in
a timely and accurate manner.
Essential Job
Responsibilities
Finance
Responsible
for counter check of payment documents ensuring that supporting documentation
corresponds to the payment request, calculations are correct, and that payment
request is duly signed as per the AAM level.
Process
mobile bank transfers.
Process
purchase invoice transfers.
Enter
Purchase Invoices into Navigator.
Prepare
and filing of monthly PAYE for National and expatriate staff/ Uploading PAYE
and NITA for Expatriates in Navigator on a monthly basis.
Monthly amortization of prepaid expenses.
Prepare
Bank Reconciliations for the accounts managed by other staff (field offices).
Assist
with review and preparation of monthly and quarterly Balance Sheet
reconciliations.
Assist
with audit related requirements.
Assist
in payroll preparation.
Archiving
of finance documents as per the FFM.
Assist
in month close procedures.
Ensure
financial records are kept up to date with the latest transactions and changes.
Responsible
for fixed asset register and inventory.
Responsible
for counter check of payment documents ensuring that supporting documentation
corresponds to the payment request, calculations are correct, and that payment
request is duly signed as per the AAM level.
Program Support Operations:
Ensure
that MC financial systems are efficient, and funds promptly transferred to the
field offices. Provide regular review of field operations to ensure
cost-effectiveness and provide guidance on improved operational practices for
value-for-money.
Travel
in all field locations and support with review of documents on quarterly basis
Capacity
building of staff on basic bookkeeping and coding.
Review
of BVA’s with the teams in the field.
Staff Management,
Professional Development and Team building
Create
a work atmosphere conducive for professional growth and development of
personnel at all levels by implementing and ensuring all staff are effectively
using the performance planning and management system, establishing performance
expectations, and regularly providing constructive feedback.
Promote
accountability by conducting staff annual performance reviews with direct
supervisees and ensuring that supervisory staff do the same.
Contribute
to country team building efforts and ensure the integration of all team members
into relevant decision-making processes.
Capacity
building of all staff on all Donor regulations and Compliance.
Organizational Learning
As
part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve, we expect all team members to commit 5%
of their time to learning activities that benefit Mercy Corps as well as
themselves.
Accountability to
Participants and Stakeholders
Mercy
Corps team members are expected to support all efforts toward accountability,
specifically to our program participants, community partners, other
stakeholders, and to international standards guiding international relief and
development work. We are committed to actively engaging communities as equal
partners in the design, monitoring, and evaluation of our field projects.
Accountability
Reports directly to: Senior Finance
officer
Works directly with: Program Directors,
Program Managers, Country Finance/Grants Teams, Program Teams, Implementing
Partners and P&C and Operations departments.
Knowledge and Experience:
Two
or more years of financial management and accounting.
A
degree in accounting or a relevant business field is desirable.
CPA
IV or equivalent
Strong
computer skills in MS Office programs, particularly Excel
Accuracy
in the processing of cash transactions, mathematical aptitude, and attention to
detail
Excellent
oral and written English skills.
How To Apply
