Job Title: Finance and Procurement Specialist
Hiring Organization: Research
Triangle Institute
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Not For
Profit
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 01/19/2024
IDG’s
International Education Division supports education development around the
world by strengthening education policy, management, and practice to achieve
measurable improvement in teaching and learning. From our well-established
reputation in education system strengthening, to innovative work in early grade
assessment and learning, RTI is improving education quality, relevance, and
efficiency through implementation of projects funded by USAID, The LEGO
Foundation, Bill and Melinda Gates Foundation, and other donors and clients.
Project Description
An
anticipated Kenya based, donor-funded education project, aims to reach 100% of
teachers in refugee and host communities in two counties, with sustained,
comprehensive, and continuous professional development that will improve the
quality of instruction, opportunities, and the holistic well-being of children.
To support these efforts, RTI will build upon existing Competency Based
Curriculum (CBC)- aligned teacher professional development (TPD) materials,
infusing these with contextualized approaches to social and emotional learning
(SEL) and learning through play. The anticipated program will work closely with
Kenya’s Ministry of Education (MOE) and Teachers Service Commission (TSC) to
ensure a consistent, complementary, and integrated approach to TPD.
Position
Description
IDG’s
International Education Division is seeking a Finance and Procurement
Specialist for this anticipated activity in Kenya. This role will provide
overall management of project procurement, including but not limited to, the
processes of procurement, transport of procured goods, and oversight of Asset
and Inventory Management and Control. The Finance and Procurement Specialist
will provide leadership and coordination of RTI’s entire procurement component
by ensuring compliance with RTI procurement and logistics policies and standard
operating procedures (SOPs).
This role
will provide primary operational oversight and coordination of the Subcontract
Management function for RTI. As part of the role, they will collaborate with
other project staff to ensure effective and efficient coordination from project
startup to closeout. This candidate will also maintain a portfolio of
subcontracts as part of their day-to-day responsibilities.
Additionally,
this role will also provide accounting support to the project in collaboration
with the finance and operations manager.
Position
is contingent upon award and funding.
Responsibilities
Primary
responsibilities will include but not be limited to:
Procurement
and subcontracts management (50%)
Oversee
procurement management of commodities/goods/materials and services required for
training workshops and other program activities.
Lead the
preparation and implementation of the annual procurement plan supported with
budget and time tables.
Perform
all phases of sourcing activity while ensuring best value for money and within
required lead times for a variety of requirements, including analysis of
overall budgetary impact for all types of procurement transactions.
Coordinate
issuance of purchase orders in accordance with company policies and procedures.
Contribute
to the supply chain management efforts up to and including logistical support
from the ordering point through the follow-up, and delivery of the required
goods and/or services to the final destination.
Prepare
and issue procurement solicitation documents (Request for Quotes, Request for
Proposals or Invitation for Tenders) and negotiate for assigned procurements
such as commodities/goods/materials, and services.
Develop
and maintain procurement SOPs and ensure timely and proper preparation of
procurement plans for the project, including establishment of the deadlines and
monitoring of their implementation.
Ensure
proper administration of and oversee all procurement and subcontracts areas of
responsibility.
Responsible
for subcontract process for local organizations, including tracking, review,
and approval process.
Collect
and review reports and deliverables submitted by grant and subcontract
recipients.
Document
results of grants and subcontracts performance monitoring and evaluation
Collaborate
with the Technical Lead to identify and manage risks and participate in the
resolution of any performance issues with subcontractors.
Finance
and Accounting (50%)
Process
vendors, consultants and staff advances payments, reconcile the same accounts
every month end.
Ensure
expenses are booked correctly in QuickBooks
Perform
month end accounting responsibilities
Qualifications:
Bachelor’s
Degree in Finance, management, public administration, business administration,
or other relevant discipline.
Progressive
experience implementing donor funded activities that are similar in terms of
complexity, scope, and budget.
Strong
demonstrated skills in procurement, subcontract management, and finance.
Demonstrated
skills in building, mobilizing, and leading multidisciplinary teams.
Proven
ability to work independently and multi-task in high-pressure settings.
Ability
to resolve sensitive and complicated work issues with senior high-level country
counterparts, donor representatives, and senior-level staff.
Excellent
interpersonal communication and writing skills.
Excellent
knowledge of MS Word, Outlook, QuickBooks, PowerPoint, and Excel.
Verbal
and written English proficiency is required.
