Senior Finance and Budget Assistant
Responsibilities
Budget:
Acts
as Certifying Officer for the Corporate Services Division and Executive Office.
Undertakes
reviews, analyses and preparation of the medium-term plan and its revisions.
Reviews,
analyses and assists in the finalization of cost estimates and budget
proposals, in terms of staff and non-staff requirements, including programmatic
aspects; ensures compliance with UNEP Programme of Work and other legislative
mandates.
Provide
support to managers concerning the elaboration of resource requirements and
assist in the preparation and submission of the budget proposals and
allocations for the Regular Budget, Environment Fund, and Programme Support
Cost (PSC).
Provide support in the preparation and monitoring of the UN Environment Assembly (UNEA) budget and funding status.
Undertakes
research and provides support to higher-level Finance and Budget Officers
concerning budget reviews of relevant intergovernmental and expert bodies.
Provides
input into the preparation of allotments, including redeployment of funds when
necessary, ensuring appropriate expenditures.
Monitors
budget implementation/expenditures and recommends reallocation of funds as
necessary.
Reviews
requisitions for goods and services to ensure correct objects of expenditure
have been charged and availability of funds.
Monitors
extra-budgetary resources, including review of agreements and cost plans,
ensuring compliance with regulations and rules and established policies and
procedures.
Assists
in the preparation of budget performance submissions as well as periodic and
ad-hoc reports including monthly budget dashboard reports to senior management,
Programme Performance Reports (PPR) to UNEP Senior Management as well as to the
Committee of Permanent Representatives (CPR).
Assists
in finalization of budget performance reports, analysing variances between
approved budgets and actual expenditures.
Monitors
integrity of various financial databases.
Verifies
accuracy of input data, ensuring consistency of data in previous allotments to
new allotments issued.
Co-ordinates
with other finance and budget staff on related issues during preparation of
budget reports.
General:
Keeps
up to date on documents/reports/guidelines that have a bearing on matters
related to programme budgets, ensuring compliance with intergovernmental
recommendations and decisions as well as with United Nations policies and
procedures.
Drafts
or prepares correspondence to respond to enquiries concerning relevant
financial and budget matters.
Provides
guidance, training and daily supervision to other general service staff in the
area of responsibility.
Assists
with the collection and analysis of data as well as preparation of data
presentations and reports for information sharing, responding to queries,
knowledge management, planning and decision making.
Assists
with visualizations and updating information such as web pages or brochures.
Performs
other related duties, as assigned.
Competencies
PROFESSIONALISM:
Demonstrates professional competence and mastery of financial rules,
regulations and procedures. Knowledge, skills and ability to extract,
interpret, analyze and format data across the full range of finance and budget
functions, including programme development and database management, claims and
treasury operations. Ability to identify and resolve data discrepancies and
operational problems. The ability to perform analysis, modelling and
interpretation of data in support of decision-making. Shows pride in work and
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Commitment to implementing
the goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work.
COMMUNICATION:
Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to
clarify and exhibits interest in having two-way communication; tailors
language, tone, style and format to match audience; demonstrates openness in
sharing information and keeping people informed.
ACCOUNTABILITY:
Takes ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within the prescribed time, cost and
quality standards; operates in compliance with organizational regulations and
rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her shortcomings
and those of the work unit, where applicable.
Specific Qualification
Education
High
school diploma or equivalent.
Supplementary
training in administration, finance, budgeting, accounting or related fields is
required.
Training
in Business Intelligence (BI) reporting is required.
Work Experience
A
minimum of ten (10) years of progressive experience in administration,
budgetary and financial operations, procedures and practices is required. The
minimum years of relevant experience is reduced by two (2) years for candidates
who possess a first-level university degree.
Experience
working with Enterprise Resource Planning (ERP) software, such as Umoja, in
finance and budget modules is required.
Demonstrated
experience working with a Business Intelligence (BI) reporting tool is required.
One
(1) year or more of experience in data analytics or related areas is desirable.
Languages
English
and French are the working languages of the United Nations Secretariat. For the
post advertised, fluency in written and oral English is required. Knowledge of
another UN official language is desirable.
How To Apply
