Job Title: Programme Manager
Hiring Organization: International
Organization for Migration
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Intergovernmental
Organization
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 11/05/2023
Core
Functions / Responsibilities:
In
particular he/she will:
Ensure
coordination and overall project management functions for projects and
activities contributing to the MRP, with management at the Regional Office
level, and provide guidance and coordination to IOM country focal points for
the implementation of the Plan at the country level, including project
management and partner coordination.
Coordinate
with IOM Programme Managers, Regional Thematic Specialists, and MRP partners to
ensure a coherent approach and strong links and complementariness between all
projects/grants feeding into the MRP portfolio, across the whole project cycle.
Regularly
monitor and assess progress and performance, identify, and address any
deviations from the Programme implementation strategy, update the MRP
Coordinator and relevant stakeholders accordingly, and ensure corrective action
is taken promptly based on the needs and gaps across the MRP partners and
operational realities.
Work
closely with the Resource Management Unit to backstop the technical,
operational, and financial aspects of MRP project implementation and other
related activities, prepare financial reports, ensure the implementation of
relevant control systems, and manage administrative and logistical actions.
Ensure
timely preparation, coordination, and submission of quality internal and
external programme and project reports, including donor reports, and ensure
documentation of lessons learned and best practices for future programme
development initiatives.
In
coordination with the MRP Coordinator as well as the Migrant Protection Working
Group (MPWG) and Information Management Working Group (IMWG) coordinators, and
relevant regional Thematic Specialists support the development of regional
thematic concept notes, proposals, and reports linked to the MRP.
Work with
the Monitoring and Evaluation (M&E) officer to develop and implement
appropriate monitoring and evaluation tools for the effective design and
implementation of MRP interventions in line with the MRP Strategic Framework
and Monitoring and Evaluation Plan as well as conduct periodic and joint
monitoring reviews of the MRP in coordination with partners, to share progress,
discuss trends to reach common analysis, and validate targets set at the
beginning of the year.
Establish
and ensure the maintenance of a project-based and unit-wide reporting system,
including the delivery of training as needed to relevant staff.
Ensure
information sharing, knowledge transfer, coordination, and communication within
the team, with other IOM units, and MRP partners, and participate in
mission-level coordination as needed.
Conduct
field visits to prepare background information to support the development of
new programmes, project proposals, and concept notes and support resource
mobilization actions in coordination with the MRP Coordinator, the Resource
Support Unit, relevant IOM missions, Regional Office (RO) Thematic Specialists
and relevant MRP partners in line with the MRP relevant policies, stakeholder
needs, and donor interests and requirements.
Collate
relevant updates on funding gaps and funds received, targets reached, and other
relevant updates in line with the Global Humanitarian Overview (GHO)/ IOM’s
Global Crisis Response Plan (GCRP) periodic monitoring requirements, upload
into the GHO/GCRP website and disseminate information to partners as well as
current and prospective donors.
Support
the Regional MRP Coordinator in the development of the annual programming cycle
for the MRP and the development of relevant action plans and operational
structures for data collection, analysis, monitoring, and reporting.
In
coordination with the MRP Coordinator, convene meetings with MRP partners to
discuss issues of concern, collaborate on innovations, and foster a positive
exchange of information, develop situation reports, joint policy briefs,
bulletins, feature stories, photographs/videos, websites, flash reports and
advocacy messages with relevant partners.
Assist
the MRP Coordinator in managing implementing partner grant allocation processes
ensuring necessary coordination with relevant counterparts in line with the
Terms of Reference and/or allocation guidelines, and assist in policy
development, including the review and analysis of humanitarian issues and
funding trends at the country level, capacity building of the recipient
organizations, promoting coherence between humanitarian needs and response and
conducting field visits to project sites.
When
required, deputize for the MRP Coordinator, and respond to inquiries from the
network of MRP partners, member states, and donors.
Perform
such other duties as may be assigned.
Required
Qualifications and Experience
Master’s
Degree in Humanitarian Affairs, International Relations, Development Studies,
Economics, Political Science, or a related field from an accredited academic
institution with five years of relevant professional experience; or
Master’s
degree in social sciences, international cooperation, or a related field from
an accredited academic institution with 5 years of relevant experience, or
University
degree in the above fields with seven (7) years of relevant professional
experience.
Experience
Experience
working in an emergency context, in a coordination and project management
function
Experience
working in the region or continent with UN or International Non-Governmental
Organizations
A minimum
of five (5) years of progressively responsible experience in humanitarian
affairs, emergency preparedness, crisis/emergency relief management,
rehabilitation, development, project management, budget management, or related
area is required.
Humanitarian
experience in the field (actual setting where a mission and/or project is being
implemented) is required.
Previous
experience working in humanitarian financing, e.g., grant management,
fundraising, and donor relations for humanitarian programmes is required.
Experience
in the design of policies and guidelines about humanitarian assistance is
desirable.
Excellent
writing and communication skills; ability and proven track record to prepare
and present clear and concise reports in English.
Strong
analytical and creative thinking skills.
Strong
coordination and negotiation skills
High
computer literacy; familiarity with standard word processing, spreadsheet,
database, publishing, internet research, and e-mail communication
Personal
commitment, flexibility, efficiency, and drive for results; and make effective
decisions under time pressure.
Ability
to work effectively and harmoniously with colleagues from varied cultures and
professional backgrounds.
Ability
to work with a wide cross-section of partners: Government, NGOs, communities,
academic institutions, media, and international donors.
Skills
Good
knowledge of the programme management cycle.
Strong
project development and report writing skills, including for developing results
matrices and log frames and critical analysis; and,
Computer
skills and knowledge of relational databases, Microsoft applications
spreadsheets, word processing, etc. is essential.
High
computer literacy; familiarity with standard word processing, spreadsheet,
publishing, internet research, and e-mail communication
Personal
commitment, flexibility, efficiency, and drive for results; ability to perform
research and make effective decisions under time pressure.
Ability
to work effectively and harmoniously with colleagues from varied cultures and
professional backgrounds.
Ability
to work with a wide cross-section of research partners: Government, NGOs,
communities, academic institutions, media, and international donors.
Languages
Fluency
in English (oral and written) is required.
Desirable
Working
knowledge of French, Arabic, or languages spoken in the East and Horn of Africa
region is highly desirable.
Required
Competencies
The
incumbent is expected to demonstrate the following values and competencies:
Values –
all IOM staff members must abide by and demonstrate these three values:
Inclusion
and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
Integrity
and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism:
Demonstrates ability to work in a composed, competent, and committed manner and
exercises careful judgment in meeting day-to-day challenges.
Core
Competencies – behavioural indicators level 2
Teamwork:
Develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
Delivering
results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
Managing
and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
Accountability:
Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
Communication:
Encourages and contributes to clear and open communication. Explains complex
matters in an informative, inspiring and motivational way.
Managerial
Competencies – behavioural indicators – level 2
Leadership:
Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and
develop their leadership and professional potential.
Empowering
others: Creates an enabling environment where staff can contribute their best
and develop their potential.
Building
Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic
thinking and vision: Works strategically to realize the Organization’s goals
and communicates a clear strategic direction.
How To
Apply
Indicate
the Position Title & Vacancy Notice Number on the e-mail subject (Programme
Manager – Regional Migrant Response Plan (MRP) – IOMRONBO/VN/052/2023),
attach cover letter and CV with telephone and e-mail contacts including 3
Referees (Supervisors) to: IOM, RO Human Resources Department, via e-mail to: ronairobihrdrec@iom.int
