Grants and Compliance Manager
GCM/LVCT/05/2023
Job Purpose
Reporting to the Chief of
Party, the role focuses on coordinating Grants management and reporting
processes, working in collaboration with other teams to produce high-quality
and timely donor reporting and conducting staff capacity building on grants and
reporting. The Grants and Compliance Manager will be responsible for providing
program and support teams with general Grants management support and advise on
donor compliance and regulations to ensure grants are implemented on-track,
on-time and on-budget. This position is ideal for a self-motivated and
enthusiastic team player with strong grants experience who can produce quality
deliverables within a limited time period.
Key Roles &
Responsibilities
Monitor
and coordinate all phases of grants and restricted contributions from award
through close-out, including grants administration, compliance, reporting and
compliance with approved budgets, contract terms and legal or regulatory
requirements.
Ensure
grants and contract budgets align with institutional budgets and forecasts.
Work
with finance team and program staff to ensure that key processes and systems
are in place to manage grant risk assessments, donor financial compliance and
reporting management processes.
Revise
all proposed Grants budgets prior to submission to ensure consistency with
proposal requirements; accuracy in the calculation of salaries, direct and
indirect expenses; compliance with established regulations; and makes
recommendations to program staff for revisions when appropriate.
Coordinate
with management to ensure compliance with due dates for submission of budget,
technical and programmatic reports to federal agencies and private funders.
Read
all proposed sub-contract and sub-grant agreements and applications to ensure
compliance with terms of contract and Grant agreements between LVCT Health and
its funders. Actively monitors sub-recipients and serves as liaison between
program teams and finance team.
Train
all staff on the USG Grant and Compliance requirements and monitor adherence.
Budget Management and Reporting
Engage
with relevant staff to monitor personnel salary and benefit data for the
purpose of identifying discrepancies, resolving problems and/or issues and
ensuring that expenditures are in line with budget limits.
Work
with managers and other members of the Finance team to streamline internal
financial reports and reporting processes to deliver more efficient, more
effective and more useful reports and analysis.
Collaborate
with program staff in development of comprehensive annual program budgets
incorporating funding from restricted and unrestricted sources.
Ensure
compliance with current program budgets and spending policies and proposes
improved policies and systems regarding spending guidelines, cost savings, cost
allocation and annual planning.
Engage
with program staff across the organization to monitor and revise program
budgets throughout the year and life of project(s).
Work
with members of finance team during annual audit to ensure that relevant
information is transmitted to the auditors in a timely manner
Minimum Qualifications
Master’s
Degree in Business, Procurement, Accounting, Finance, Management, Auditing,
Economics or related field.
A
minimum of 7 years’ experience in NGO sector in Senior Grants/Compliance
Management positions, preferably in USG funded projects.
In-depth
understanding and experience of working with proposals and contracts from
institutional donors.
Experience
in complex planning and budget processes including the ability to provide clear
guidance on donor policies & procedures.
Ability
to manage multiple projects simultaneously and meet time sensitive deadlines.
Show a systematic effort to obtain needed data or feedback; and link long-range
visions and concepts to daily work, ranging from simple understanding to an
awareness of the impact at large on strategies and on choices.
Up
to date knowledge and understanding as well as experience in forecasting,
negotiating, implementing the US Government funding.
How to Apply
Interested and qualified candidates are invited to submit
their applications and CV along with a cover letter expressing interest and
indicating Salary history and expectations to recruitment@lvcthealth.org.
The position applied for and reference
number should be clearly indicated on the subject line and
cover letter.
The closing date is June 7, 2023. Only
shortlisted candidates will be contacted. .
LVCT Health is an equal
opportunity employer. Please visit our website www.lvcthealth.org for more information about
the organization.
LVCT Health DOES NOT CHARGE any
fee whatsoever in any part of the recruitment process
