Job Title: Executive Assistant to the Executive Director – Real Estate
Reporting
to: Executive Director
Industry: Real
Estate
Location: Nairobi
Gross
Salary: Competitive
Job
Role: Your primary role is to assist and support the Executive
Director and senior management.
You
will be responsible for managing the schedules and communications of 4 key
executives in the company.
Reporting
to the Executive Director, the Executive Assistant will keep the executive
organized, informed and prepared for anything that comes their way by
prioritizing emails and phone calls, arranging meetings and business events.
As an Executive Assistant it will be your task to ensure everyone is delivering on their contribution to the project as per the expectations set by the executive and that you are pacing well against project deadlines.
The
ideal candidate must have previous experience as an Office Administrator
supporting the C-Suite.
Key
Roles & Responsibilities:
· Liaise
with Executive and HODs to enable tracking of tasks for monitoring by C-Suite.
· General
administrative tasks such as preparing letters, proof reading documents and
executing accurate business correspondence using excellent communication
skills.
· Managing
executives’ daily calendar, including organizing and scheduling meetings,
confirming appointments within the organization, writing itineraries and
arranging transportation.
· Planning
meetings, taking detailed minutes and timely reporting.
· Preparation
of regularly scheduled reports.
· Develop
and maintain a secure and private filing system that is efficient and maintains
all adequate records.
· Act as
the point of contact for internal and external clients to the C-suite.
· Answering
telephone calls on behalf of executives and if needed, direct calls to
appropriate Director.
· Welcoming
C-Suite visitors to the office and introducing them to the appropriate
personnel.
· Managing
the info email accounts for the various accounts.
· Provide
basic and accurate information in person as well as on email.
· Receive
sort and distribute daily mail/deliveries.
· Screening
all visitors and determine what level of support they need while offering
polite, professional customer service.
· Managing
the executives’ calendar, including making appointments and prioritizing the
most sensitive matters.
· Synchronize
calendars and ensuring meetings begin on time with all participants.
· Proactively
engaging HODs on email to send reminders for delivery of tasks given expressly
by directors with strict adherence to timelines.
· Ensuring
that executives have the right information at the right time. That is, reports
well ahead of meetings, minutes and other requisite documentation ahead of any
internal or external meeting.
· Optimization
of travel arrangements for executives and enable remote decision making by
directors to ensure work flow stays on track.
· Sourcing
and procuring of office supplies and services from established and credible
sources while ensuring smooth running of the office at all times and with
efficiency in costs, quality and turn-around time.
Desired
Skills & Qualifications:
· Degree
or Diploma in Business administration, project management or any relevant field
· At least
3 years’ working directly with C-Suite
· Strong
command of the English language
· High
level of verbal and written communications skills.
· Attention
to detail
· Proficiency
with Microsoft office
Personal
attributes / attitude:
· Great
interpersonal skills
· Confident
· High
integrity
· Team
work
· Organised
· Responsive
· Implementer
· Acting
in the best interest of the organisation at all times
How to
Apply:
Interested
and qualified candidates to send their applications via Gap Recruitment Services
Limited online job portal https://www.gaprecruitment.co.ke/jobs/ latest by 8th
Wednesday February 2023.
OR
send your application to jobs@gaprecruitment.co.ke
Job
Title; Executive Assistant- Real Estate.
Only
shortlisted candidate will be contacted.
Gap
Recruitment Services Limited does NOT charge candidates for job placements
