Reports To: Senior Accountant — Parent Company
Direct Report(S): Site Junior Accountant
Functional Line (Solid): Senior Accountant — Parent
Company Head Office, Nairobi
Operational Line (Dotted): Site Manager — Client, For
Attendance, Rosters, Site Priorities And Hse
Site
Accountant owning site financial control, cash and
imprest oversight, casual payroll validation and month-end reporting at the
West Pokot Mine, requiring a bachelor’s degree in Accounting, Finance or
Commerce, CPA (K) qualification, ICPAK membership and minimum 4 years
progressive accounting experience with 2 years on a remote site, in a mining
environment, on-site role in West Pokot.
Terramin Investments Limited (TIL) is the parent
company managing the recruitment process for this position. The successful
candidate will be employed by Tuyogh Mining Limited (TML), a subsidiary of TIL,
and will be based at the West Pokot Mine Site.
As production scales, so does the financial exposure
on site: casual labour payrolls, fuel issued to a growing fleet, consumables
and stores, local supplier invoices, contractor claims, imprest and petty cash
— every day, every shift. The volume and the risk have outgrown a single
transactional role. The client needs a qualified accountant on the ground who
owns site finance end to end.
The Site Accountant is that person. The role is the
most senior finance practitioner resident at the mine, reporting functionally
to the Senior Accountant at the parent company’s Head Office and supervising
the Site Junior Accountant. Where the Site Junior Accountant processes, records
and verifies, the Site Accountant reviews, reconciles, challenges and reports.
The role is the bridge between what actually happens on site and what Head
Office reports to the CFO, the Board, KRA and the external auditors — and the
integrity of that bridge rests on this role.
Mine-site finance fails in predictable places: casual
labour rolls that include people who did not work, fuel that is issued but
never reaches an engine, stores that leave the warehouse without a requisition,
and invoices paid for goods that were never delivered. The Site Accountant is
expected to know these risks better than anyone on site and to close them
through disciplined, documented controls — not through goodwill or trust.
Segregation of duties is non-negotiable: the Site Accountant verifies, reconciles
and recommends; payment authority sits with the approvers named in the client’s
Delegation of Authority.
The client’s values — Safety, Teamwork,
Professionalism, and Cost Consciousness — carries extra weight in this role
because the Site Accountant sets the financial tone on site. Operational
pressure to ‘just pay it’ will be constant. The Site Accountant must hold the
line courteously, firmly and in writing. Any manipulation of records, collusion
with suppliers or staff, or concealment of a known discrepancy will be treated
as gross misconduct.
Near-term priorities include:
Taking
ownership of the site finance function within the first 30 days — reviewing
every open reconciliation, petty cash and imprest balance, and supplier
account, and clearing any backlog;
Introducing
a weekly casual labour validation routine with Site HR, reconciling attendance
and biometric records to the payment worksheet before anything is submitted to
Head Office;
Establishing
monthly fuel and stores reconciliations against equipment hours, logbooks and
requisitions, with variances investigated and reported;
Delivering
a complete, reviewed month-end site pack to the Senior Accountant by Working
Day 3 every month; and
Coaching
the Site Junior Accountant to a fully independent, audit-ready standard.
Role Purpose
To own the accuracy, control and timely reporting of
all financial activity at the West Pokot Mine Site — safeguarding site cash,
fuel, stores and payroll inputs; enforcing the client’s financial controls at
the point of spend; supervising the Site Junior Accountant; and delivering
reliable, reviewed site financial information to the Senior Accountant so that
the client’s books are complete, compliant and audit-ready at all times. The
Site Accountant is the client’s senior line of financial control on site and is
personally accountable for the integrity of the site finance function.
Role
Accountabilities
|
Area
Of Accountability |
Typical
Behaviours at The Right Level |
Performance
Indicators |
|
The
Client’s Values — Safety Non-negotiable |
Takes
personal responsibility for safety at all times and complies with all site
HSE proceduresLeads by example on safety for the site finance team and
ensures the Site Junior Accountant is inducted and compliantEnforces secure
cash handling, safe custody and cash-in-transit protocols in line with Group
Security requirementsReports hazards and incidents promptly and participates
actively in site safety briefingsEnsures finance offices, safes and records
stores are secure, tidy and free of hazards |
Zero safety
incidents in the site finance teamZero cash-security breaches attributable to
process failureSite finance team fully inducted and current on-site safety
requirementsHazards and incidents reported promptly |
|
The
Client’s Values — Teamwork Always |
Works as a
partner to the Site Manager, Mining, Processing, Site HR, Procurement and
Stores teams — not as a gatekeeperKeeps the Senior Accountant informed early
and fully; no surprises for Head OfficeExplains financial controls to
operational colleagues in plain language so they understand why they
matterSupports the parent company’s Finance team during month-end, audit and
other high-volume periodsResolves cross-departmental finance queries quickly
and constructively |
Positive
feedback from Site Manager and Senior Accountant at reviewFinance queries
from site departments resolved within agreed timelinesHead Office reporting
deadlines supported without escalationNo silo behaviour — issues raised early
and openly |
|
The
Client’s Values — Professionalism Always |
Produces
accurate, complete and reviewed work that is audit-ready the first
timeApplies finance SOPs and the Delegation of Authority without shortcuts,
regardless of operational pressureMaintains strict confidentiality of
payroll, supplier and company financial informationEscalates discrepancies,
control weaknesses and suspected irregularities to the Senior Accountant in
writing within 24 hoursAbsolute integrity: never solicits or accepts bribes,
gifts or undisclosed benefits, and declares any conflict of interest |
Zero
material errors in reviewed site submissionsRecords maintained to audit
standard at all timesDiscrepancies escalated within 24 hours of discoveryZero
integrity or confidentiality breaches |
|
The
Client’s Values — Cost Consciousness Always |
Asks “how
much and what will we get?” before supporting any commitment of site
fundsTracks site spend against budget and flags overruns before they happen,
not afterIdentifies leakage in fuel, stores, labour and procurement and
proposes practical fixesEnsures every site cost is correctly coded to the
right project and cost centreChallenges unnecessary, duplicate or inflated
spend — courteously and in writing |
Site cost
variances identified and explained monthlyMeasurable reduction in fuel and
stores leakage year on yearAccurate project and cost centre allocations
maintainedCost-saving recommendations raised and implemented |
|
Site
Financial Control, Cash & Imprest Oversight 20% |
Owns the
site financial control framework and enforces segregation of duties between
requisition, approval, custody, recording and paymentReviews and signs off
the Site Junior Accountant’s daily petty cash reconciliations; performs
unannounced cash counts at least monthlyManages site imprest and M-Pesa
accounts, including timely replenishment requests supported by full
reconciliationEnsures every site disbursement is supported by an authorised
request and original documentation in line with the Delegation of
AuthorityMaintains the site fixed asset register and conducts periodic
physical verification with the Site Manager |
Petty cash,
imprest and M-Pesa balances reconciled and reviewed — zero unexplained
variances carried forwardUnannounced cash counts completed and documented
monthlyZero disbursements outside the Delegation of AuthorityFixed asset
register current and physically verified at least twice a year |
|
Casual
Labour & Site Payroll Inputs 15% |
Validates
casual labour payment worksheets against attendance registers, biometric
records and approved rates before submission to Head OfficeWorks with Site HR
to reconcile headcount, new joiners, leavers and rate changes every pay
cycleEnsures statutory deductions on casual and site payments (NSSF, SHIF,
Housing Levy, PAYE where applicable) are correctly computedConfirms that
casual labour engagement follows approved local recruitment processes and
that every worker paid is verifiably engagedInvestigates and reports any
duplicate, unverifiable or ‘ghost’ entries immediately |
Casual
worksheets submitted validated and on time every cycleZero ghost or duplicate
workers paidCasual payroll error rate below agreed thresholdHeadcount
reconciled to Site HR records every cycle |
|
Procure-to-Pay
Verification & Site Tax Compliance 15% |
Reviews the
Site Junior Accountant’s invoice verification and enforces three-way matching
(PO, GRN/delivery note, invoice) before payment is recommendedEnsures only
valid, eTIMS-compliant tax invoices are accepted and that VAT and Withholding
Tax are correctly treated on all site purchasesReconciles site supplier
statements monthly and resolves disputes promptlyVerifies supplier
documentation for new local suppliers, supporting the client’s local content
commitments without compromising controlsPrepares site payment proposals for
Head Office approval — never authorises payments alone |
100% of
site invoices three-way matched before payment recommendationZero
non-eTIMS-compliant invoices processedSupplier statements reconciled
monthlyZero duplicate payments on site invoices |
|
Fuel,
Stores & Site Cost Control 15% |
Reconciles
fuel received, issued and on hand monthly against equipment hours, logbooks
and dip readings; investigates variancesCoordinates stores and consumables
stock counts with Warehouse/Stores and reconciles results to the booksTracks
site operating costs against budget by cost centre and explains variances to
the Senior AccountantProvides production-related cost data (fuel, labour,
consumables) to support Head Office cost accounting and royalty
computationsRecommends practical controls to reduce leakage and improve cost
efficiency |
Monthly
fuel reconciliation completed with variances within approved toleranceStock
counts completed per schedule and reconciled to the booksSite budget variance
report delivered monthly with explanationsControl improvement actions
implemented and tracked |
|
Month-End
Close & Site Reporting 15% |
Prepares
site accruals, prepayments, journals and cost reallocations for review by the
Senior AccountantReviews all site postings in Xero/Dext for accuracy, coding
and supporting documentation before month-endDelivers a complete, reviewed
month-end site pack to the Senior Accountant by Working Day 3Produces a
weekly site cash and cost flash report for the Senior Accountant and Site
ManagerPrepares ad hoc site financial analysis as requested by Head Office or
site leadership |
Month-end
site pack delivered by WD3 every monthWeekly flash report issued on
scheduleZero material post-close adjustments arising from site submissionsAd
hoc requests delivered within agreed timelines |
|
Supervision
& Development of the Site Junior Accountant 10% |
Allocates,
reviews and signs off the Site Junior Accountant’s work dailySets clear
performance objectives, conducts regular one-on-ones and contributes to
formal performance reviewsTrains and coaches on SOPs, systems and controls;
builds capability towards independent operationPlans cover so that site
finance operates without gaps during rosters, leave and absenceAddresses
performance or conduct issues promptly and in line with HR policy |
Site Junior
Accountant objectives set and reviewed on scheduleMeasurable improvement in
the Site Junior Accountant’s accuracy and independenceZero site finance
coverage gaps during leave or roster changesReview sign-off evidenced on all
key reconciliations |
|
Audit,
Statutory & Governance Support 10% |
Maintains
site financial records in an audit-ready state at all timesSupports internal
and external audits, and tax and regulatory inspections, by providing
complete documentation promptlyEnsures site-level county levies, cess and
permits are recorded, paid via Head Office on time and documentedTracks
closure of audit findings that relate to site processesApplies and
contributes to the review of the client’s finance policies and SOPs as they
relate to site operations |
Audit
requests fulfilled within agreed timelinesZero repeat audit findings on site
processesZero penalties arising from late site levies or cessSite finance
SOPs current and in use |
Qualifications & Experience
Bachelor’s
degree in Accounting, Finance, Commerce, or a related field — required
CPA (K)
fully qualified — required
Member of
ICPAK in good standing — required
Minimum 4
years’ progressive accounting experience, of which at least 2 years in a
remote-site, mining, construction, oil & gas, or large-scale agricultural
operation
At least
1 year supervising, reviewing or formally mentoring junior finance staff
Proven
experience in petty cash and imprest control, accounts payable, three-way
matching, and supplier reconciliations
Hands-on
experience validating casual or site payrolls and working with HR on
attendance-based payments
Experience
reconciling fuel, stores or inventory in an operational environment
Sound
working knowledge of Kenyan tax and statutory requirements — VAT, WHT, PAYE,
NSSF, SHIF, Housing Levy, NITA, eTIMS — and awareness of Mining Act 2016
royalty obligations
Proficiency
in Xero (Dext advantageous); ERP exposure (Pronto an advantage); advanced
Microsoft Excel
Demonstrated
high integrity — this role has custodial and review responsibility for company
cash, payroll inputs and financial records. A valid Certificate of Good Conduct
is a condition of appointment
Confident
communicator able to hold the line on controls with senior operational
colleagues
Willing
to reside at the West Pokot Mine Site on the approved roster and to work
extended hours during month-end and audit periods
How
to Apply
If you are up to the challenge and possess the
necessary qualifications and experience, please send your CV, quoting only the
job title in the email subject (Site Accountant – West Pokot), to jobs@corporatestaffing.co.ke before 18th October 2026
NB: Only shortlisted candidates will be
contacted. If you do not receive any communication from us within two weeks of
your application, kindly consider your application unsuccessful. We appreciate
your interest and thank you for applying
