Principal Office Administrator oversees administrative services, requires a Secretarial/PR/Business degree, 2-week PR course, 4-week management course, professional membership, and 9+ years experience (3+ at senior level). Full-time role in Nairobi.
Reporting
Line: The
position reports to the Deputy
Director, Human Resources and Administration.
Responsibilities
The duties and
responsibilities of the officer will entail:
Guiding
office administrative service execution to ensure efficient service delivery.
Supervising
office protocol and etiquette, ensuring the correct procedures are followed at
all times.
Coordinating
the distribution of Board papers for effective and smooth flow of board
sessions.
Organizing
key initiatives for office administration aimed at achieving the strategic
objectives of the Centre.
Coordinating
the management of executive visitors.
Handling
telephone calls for the Director General’s Office.
Coordinating
schedules of meetings and appointments for the Director General’s Office.
Ensuring
the security of office records, equipment, and documents, including classified
materials.
Checking
and submitting responses to routine correspondences.
Managing
petty cash for the Office of the Director General.
Monitoring
adherence to procedures for record-keeping of correspondence and file systems.
Coordinating
travel arrangements for the executive team.
Facilitating
the prudent utilization of resources and assets assigned to the department.
Preparing
periodic management reports for the department and ensuring timely submission.
Qualifications
For appointment to this grade,
an officer must have:
A
cumulative service period of nine (9) years of relevant work experience, three
(3) of which must have been at the grade of Senior Office Administrator or in a
comparable position.
A
Bachelor’s degree in Secretarial Studies, Public Relations, Business
Management, Business Administration, or an equivalent discipline from a
recognized institution.
A Public
Relations Course lasting not less than two (2) weeks from a recognized
institution.
Membership
in a professional body where applicable and in good standing.
A
Certificate in Management Course lasting not less than four (4) weeks from a
recognized institution.
Proficiency
in computer applications.
Demonstrated
merit and ability in work performance.
How to Apply
Interested and qualified
persons in the above positions can access detailed job descriptions, job
specifications, experiences and other requirements on our website and are
requested to make their applications ONLINE through the Centre’s websites: www.frc.go.ke
Applications should be
received on or before 16th November, 2026 latest 17:00hrs (EAT).
PLEASE NOTE:
Candidate
should provide all the details requested for in the advertisement. It is an
offence to include incorrect information in the application.
Only
shortlisted candidates and successful candidate will be contacted.
Shortlisted
candidates will be required to produce the original academic and professional
certificates as well as testimonials during the interviews.
Successful
Candidates will be required to submit compliance documents of Chapter six of
the Constitution namely:
Certificate
of Good Conduct from the Directorate of Criminal Investigation (DCI)
Tax
Compliance from the Kenya Revenue Authority (KRA)
Clearance
from Ethics & Anti-Corruption (EACC)
Higher
Education Loans Board (HELB)
Credit
Reference Bureau (CRB)
Any
attempt to directly or indirectly canvass shall lead to automatic
disqualification.
Hard copy
applications will not be accepted.
FRC is an equal opportunity
employer and all qualified Kenyans including persons living with disability,
women, youth and the marginalized communities are encouraged to apply.
