Finance Officer managing payroll review, payment processes, bank reconciliations and petty cash management, requiring a bachelor’s degree in Accounts, Finance or Economics and minimum 2-3 years finance experience preferably with international organisations, in an NGO humanitarian environment, on-site role in Nairobi.
Key
Responsibilities
Payroll Review and Processing
Assisting
in booking payroll journals
Ensuring
timely filing and remittance of Withholding Tax and VAT Withholding tax to KRA,
in compliance with local tax regulations.
Month
review and reconciliation of Payroll data with Workday
Payment Processes and Bank Reconciliation
Preparing
journals related to NCBA Bank and maintaining a well-organized, audit-ready
documentation system.
Responding
to staff queries related to financial systems and processes (e.g., Concur,
Provision), and providing timely, solutions-oriented support.
Booking
and reconciling staff-related cash deposits, ensuring that financial records
are complete.
Processing
staff advances and refunds, and actively tracking outstanding advances to
ensure timely settlement by staff within 30 days as per policy.
Processing
weekly supplier payments and performing supplier statement reconciliations to
ensure on-time payment.
Following
up with field teams regularly to confirm that payments are being disbursed as
scheduled using the Payment Status Report from Provision.
Reviewing
supplier invoices and supporting documents and creating them on Provision while
ensuring alignment with budget codes.
Send
payment invoices to Service Center and coordinate with Shared Service team to
correct errors caused by wrong entries in billing string
Monitor
daily transactions from WVSudan bank accounts and support monthly bank
reconciliations by ensuring all payments are properly recorded and tracked.
Facilitate
staff advances for grant project personnel and ensure full compliance with the
organization’s travel advance policy.
Petty Cash Management
Processing
petty cash reimbursements and disbursements – Ensuring all transactions have
approved supporting documentation before payment.
Monitoring
petty cash fund balance and approving top-up– Requesting replenishment when the
fund reaches the minimum threshold, avoiding operational delays.
Ensuring
100% compliance with donor regulations and World Vision cash-management
guidelines – Reviewing each transaction for allowability, reasonableness, and
proper authorization.
Preparing
monthly petty cash reports and reconciliations – Reconciling the physical cash
count against the general ledger by month-end, including timely submission of
reconciliation statements.
Support External and Internal Audit Reviews
Support
internal and external finance reviews and audits by ensuring all required
financial information, supporting documents, and schedules for grant projects
are prepared and submitted promptly.
Support
timely implementation of audit and finance review recommendations by following
up with responsible staff, tracking progress, and maintaining proper
documentation.
Monthly Closure, LDR and Cost allocation
Preparing
PAs and SAs to ensure accurate inter-country cost allocations using the
Blackline system.
Participating
in month-end close processes, including bank reconciliations for NCBA Bank,
booking monthly regional costs, and ensuring timely reversals
Monthly
reconciliation of UNHAS prepayment
Required
Certification:
Holder of a bachelor’s degree (Relevant disciplines preferred e.g., Accounts,
Finance, Economics etc.)
Proficiency
in Computer applications (Excel, Sun systems, Word etc)
Required
Requires
a minimum of 2-3 years’ experience working in finance preferably with
International Organizations
Require
proven knowledge and experience in Microsoft excel and word
Must have
good oral and written communication skills.
Achieving
quality results and services
Thinking
clearly, deeply and broadly
Understanding
the Humanitarian industry
Understanding
WVs mission & operations
Learning
for growth and development,
Work
environment: Office-based with travel to the field when called upon
