Job Title: Grants & Program Finance Officer
Responsible for managing donor budgets and
expenditure tracking, monitoring grant burn rates, preparing donor financial
reports, supporting audits and compliance, developing grant and proposal
budgets, preparing forecasts, conducting variance and programme cost analysis,
preparing management accounts and cash flow forecasts. Requires a Bachelor’s
degree in Accounting, Finance, Commerce, Economics, or Business Administration,
CPA-K, 4–5 years’ experience. The position is based in Nairobi and requires on-site
work.
Purpose of the Role
The
Grants & Program Finance Officer is responsible for donor financial
management, grant budgeting, program financial planning, financial analysis,
forecasting, and financial reporting.
The role
ensures that donor investments are translated into measurable program results
and that program teams have accurate financial information to support
implementation.
Key
Responsibilities
Grant Financial Management
Manage
donor budgets and expenditure tracking.
Monitor
grant burn rates.
Prepare
donor financial reports.
Review
grant compliance requirements.
Support
donor audits and financial reviews.
Budgeting & Forecasting
Develop
annual budgets.
Develop
grant budgets.
Prepare
quarterly forecasts.
Support
budget revisions and reallocations.
Program Financial Analysis
Conduct
variance analysis.
Analyze
cost per beneficiary.
Analyze
county-level expenditures.
Track
program efficiency indicators.
Produce
financial dashboards.
Proposal Development
Develop
proposal budgets.
Prepare
budget narratives.
Conduct
cost projections.
Support
resource mobilization efforts.
Management Reporting
Prepare
monthly management accounts.
Develop
financial presentations.
Support
Board and donor reporting.
Produce
cash flow forecasts.
Program Support
Train
staff on budget management.
Support
county work planning.
Support
procurement planning.
Monitor
budget utilization.
Key Performance Indicators
Donor
Reporting: 100% donor reports submitted on time.
Budget
Management: Variance maintained within approved thresholds.
Forecasting:
Quarterly forecasts completed accurately.
Grants
Management: 100% compliance with donor budget requirements.
Program
Support: Monthly budget utilization reports submitted.
Qualifications
CPA-K
Required
Bachelor’s
Degree in Accounting, Finance, Commerce, Economics or Business Administration
4–5
years experience in donor-funded grants management
Strong
budgeting and financial analysis experience
Experience
developing donor reports and proposal budgets
Advanced
Excel and financial modelling skills
Proficiency
in QuickBooks
