East Africa Production Admin Assistant supporting production priorities through administrative coordination, CAPEX planning and project tracking across the region, requiring a bachelor’s degree in Business or Office Administration, Operations Management or Supply Chain Management, 5+ years similar administrative experience and SAP and MS Office proficiency, in an agricultural and seed production environment, on-site role.
Main Purpose:
The East
Africa Admin Assistant supports Production priorities across the East Africa
region through administrative coordination, CAPEX planning support, and project
tracking.
The role
strengthens budget visibility, timely delivery, and compliance while
coordinating procurement, contracts, information systems, travel, and
onboarding.
Major Tasks & Responsibilities:
Align
administrative work plans and calendars with Production priorities across East
Africa to support timely delivery of business commitments.
Coordinate
project management activities with project owners, tracking scope, schedules,
milestones, risks, and actions through delivery and close-out.
Support
capital expenditure (CAPEX) planning by consolidating investment requests,
business case inputs, and approval documentation with Finance and project
owners.
Track
CAPEX budgets, purchase commitments, and expenditure against approved plans.
Flag variances and follow up on corrective actions with accountable owners.
Manage
purchase requisitions, purchase orders, and approval workflows within approved
budgets and company policies, maintaining complete procurement records.
Administer
production and tolling agreements, coordinate signing and filing, and maintain
accurate records in the Contract Lifecycle Management System (CLMS).
Coordinate
management and project reviews, prepare agendas and minutes, and track
decisions and actions to completion to strengthen accountability.
Prepare
presentations, correspondence, and consolidated operational, contract, CAPEX,
and project status reports to support leadership decisions.
Coordinate
domestic and international travel, visas, accommodation, transport, and visitor
logistics, alongside Production events, workshops, and conferences.
Partner
with Legal, Procurement, Finance, HR, and Operations across countries to
resolve issues and remove administrative barriers to delivery.
Maintain
SharePoint, Teams, distribution lists, and access permissions. Keep records
organized and compliant and protect confidential information.
Coordinate
onboarding, training logistics, documentation, and system orientation so new
team members can contribute effectively.
Serve as
the first point of contact for administrative requests, track follow-up, and
improve processes to reduce delays and recurring issues
Key Working Relations:
East
Africa Production teams
Supply
Chain Team
Warehousing
Teams
Toller
Representatives
Quality
Testing Team
Quality
Assurance Team
Finance
and Cost Accounting
Supply
Planning Team
Master
Data Team
GEP and
GBS Teams
External
Vendors
Qualifications & Competencies:
Bachelor’s
degree in Business or Office Administration, Operations Management, or SCM
Administrative
experience in production or supply chain
Strong
analytical skills
Proficiency
in SAP and MS Office
Excellent
communication and cross-functional collaboration skills
5+ years’
experience in a similar administrative role
Agricultural
or seed industry experience is an advantage
