Branch Accounts & Operations Officer manages branch financial reporting, accounting, and daily operational processes, requires a Business/Accounting Degree and CPA foundation. Full-time role in Kakamega
Job Summary
The
Branch Accounts & Operations Officer (BAOO), reporting to the Regional
Accounts Officer (RAO) and AIM Branch Manager (AIM-BM), will manage direct
branch-level accounts and finance, procurement, coordination, partnership, and
administrative staff in the branch (if any), support in overall programme
implementation and other assigned activities. This will include day-to-day
finance management and implementation, staff-capacity development, financial
monitoring, and stakeholder management. She will support the BM to ensure
effective and timely program implementation and quality assurance. The Branch
Accounts & Operations Officer will also be responsible for overall finance
reporting, banking, cash requisition, reporting (MIS, internal, and donor
reporting) and supporting other technical and operational activities at the
branch level.
Responsibilities
Finance
and Accounts Related Activities:
Receive
all collected cash by registering in the daily cash register and filling in all
the vouchers and bills with approval, and preserve them accordingly.
Everyday
morning after discussing with the BM and other PAs to know that day`s
approximate collection amount and plan for proper banking.
Share the
collection sheets with the relevant PAs based on the collection schedule (using
VSLA platform) printed collection sheets.
Synchronize
collections made by PAs with the accounting system, ensuring accuracy of both
the collections and corresponding accounting records.
Submit
the cash requisition with the signature of the BM to the regional accounts
officer based on the approved activity plan.
At the
end of each business day and month-end, perform required cash reconciliation
and check the collection ledger and DCR.
Ensure
cash transfer under the Education Pathway.
Track and
maintain sufficient cash flow for smooth day-to-day project activities based on
the country policy.
Record
all branch-level expenses and financial transactions in the accounting system
promptly to ensure accurate and timely month-end closing.
Serve as
custodian of all financial and procurement documents, records, and information
at the branch level, ensuring they are well-organized for research, monitoring,
supervision, and audit purposes.
Branch
Operations Support
Occasionally
visit AIM clubs, attend YDC meetings, VSLA meetings, and follow up on ongoing
different field-level trainings. Livelihood & education participants etc.
Support
in the mentors’ recruitment process
Support
in club space identification and completion of the agreement, club operations,
participants’ invitation according to the programme operations manual.
Support
in service provider mapping and establishment of working relationships.
Support
in identification of school(s) to provide education support as per the
programme design.
Help to
ensure timely disbursement of livelihood and education pathways support to the
participants.
Lead
approved branch-level procurement activities in line with the procurement
guidelines.
Custody
of all branch-level electronic devices and furniture and maintain stock
register
Act as
the technical focal point at the branch level to ensure the use of Binsight and
other digital tools.
Technical
and Implementation Support:
Help AIM
Branch Manager to provide supervisory support to all AIM related program
activities at the branch level, ensuring activity planning, roll-out,
implementation, and tracking, in accordance with the operations manual; ensure
achievement of programmatic targets as per AOP.
Help BM
in team-set up, staff onboarding, training and activity planning of AIM-PAs
Ensure
the use of the Binsight app from the household (HH) survey to all other related
activities.
Provide
technical guidance and direction to PAs to match participants to livelihood and
Education pathways
Help to
ensure timely preparation and submission of MIS, financial and donor reports
Help in
the establishment of market development and value-chain activities
Supervisory,
and Coordination Support:
Lead all
branch-level activities and serve as the branch’s second-main focal point for
internal and external stakeholders
Supervise
branch administrative staff (where applicable) e.g. office assistant, providing
guidance, training, and performance feedback.\
Co-facilitate
monthly branch coordination meetings to ensure communication, planning and
internal alignment
Help in
monitoring/research and survey (including HH survey) related activities at the
branch level
Help/lead
in AIM community dialogue(s), workshops, meetings
General
Administration Support
Support
the efficient functioning of the Branch office, ensuring a conducive and safe
working environment.
Coordinate
the provision of office supplies and consumables, ensuring adequate stock
levels and timely replenishment in the Branch office.
Implement
and maintain effective record-keeping systems for administrative documents and
data.
Serve as
the primary point of contact for all safety and security matters within the
Branch.
Coordinate
incident reporting, ensuring timely and thorough documentation of incidents and
corrective actions.
Safeguarding
Responsibilities:
Ensure
the safety of team members from any harm, abuse, neglect, harassment and
exploitation to achieve the programme’s goals on safeguarding implementation
Act as a
key source of support, guidance and expertise on safeguarding for establishing
a safe working environment
Practice,
promote and endorse the issues of safeguarding policy among team members and
ensure the implementation of safeguarding standards in every course of action
Follow
the safeguarding reporting procedure in case any reportable incident takes
place and encourage others to do the same
Experience
Bachelor’s
degree (preferred) or Diploma in Finance/Accounts/Business Administration/
Commerce and /or other relevant fields
At least
2 years’ experience in national/international development sector, including
experience with managing finance and accounts for development programs
including microfinance, livelihood, education, agricultural and food security,
and/or girl’s and women’s empowerment programs
Knowledge,
Skills & Competencies
Experience
in project management and coordination, including supervision and monitoring,
administration, finance, and logistics
Strong
Microsoft Office skills
Strong
sense of teamwork and collaboration, and demonstrated ability to build
relationships with individuals from diverse backgrounds
Personal
qualities of integrity, credibility, and dedication to the mission of BRAC
Education
Bachelor’s
(preferred) / Diploma
Finance/Accounts/Business
Administration/Commerce and /or other relevant fields
