Accountant – Inventory manages stock reconciliation, stock counts, and inventory reporting, requires an Accounting/Finance Degree, CPA(K) certification, and 4+ years in General accounting. Full-time role in Nairobi.
Overall Responsibility
The
successful candidate will be expected to manage and maintain accurate records
of the hospital’s inventory, including medical supplies (held for sale and
consumables), Property Plant and Equipment and other materials with a view to
maintaining an effective and accurate Inventory subsidiary, General ledger, and
the PPE register in strict adherence to IFRSs; and safeguarding the assets of
the hospital and its cluster.
Key Responsibilities
Reconciling
the Fixed Asset Register to the General Ledger Breaking down major categories
of assets into cost, depreciation and net book value.
Posting
of all invoices in the ERP system ensuring accurate and appropriate capture for
Description, Class, Cost and Depreciation rate for capex items. Reviewing
Invoices against the provided documentation to ensure appropriateness, accuracy
and completeness.
Planning
and scheduling the hospital’s Inventory checks, counts and asset verification
and tagging exercises in liaison with the respective stakeholders as per policy
and Circulating Quarterly count timetables to stakeholders, thereafter,
ensuring follow up for variance explanations and corrective action is done as
per policy.
Review
inventory adjustments requests for merit and ensure proper approvals in line
with policy and approval matrices is sought before any adjustments are made.
Ensure
that all fixed asset additions are tagged accordingly before the asset is
capitalized in the ERP.
Review
inventory disposals monthly and ensure the same are in line with company policy
and fully analyzed and properly accounted for including retirement of assets
from the register as per IFRS and maintain up to date register of asset
disposals.
Compute
and run monthly depreciation per asset group ensuring correct accounting
entries and accuracy as per IFRS.
Ensure
Subsidiary ledger – GL reconciliation of Fixed Assets & Stocks control
balances is done before every monthly closing.
Monitor
all Stock In transit and follow up with the sock controllers to ensure timely
clearance as per policy.
Active
participation in periodic internal and annual statutory audits.
Lead
efforts to safeguard the hospital’s inventory assets across all clusters,
implementing controls and procedures to prevent loss and ensure accuracy.
Analyze
monthly inventory reports and provide insights to management, helping to
optimize stock levels and reduce holding costs.
Customer
service and institutional quality agenda.
The
requirements
Bachelor’s
degree in accounting, Commerce, Business Administration, or related discipline.
CPA II
4 years
in General accounting in a busy accounting department.
Good
command of accounting principles
