Personal Assistant cum Admin providing comprehensive executive and administrative support to senior management, requiring a Bachelor’s Degree/Diploma in Business Administration with 2-3 years experience in a similar role, in a power rental services environment, on-site role.
Our client is a solutions based Power Rental Services and turnkey applications across Kenya and East African regions.We are seeking a highly organized, proactive and discreet Personal Assistant cum Administrator to provide comprehensive executive and administrative support to senior management.
The successful candidate will play a key role in ensuring the smooth coordination of management activities, office operations, client communication, documentation and day-to-day administrative functions.
Key Responsibilities
- Manage the Managing Director’s calendar, appointments, meetings and
daily schedule.
- Coordinate internal and external meetings, including preparing
meeting rooms, agendas and relevant documents.
- Manage incoming calls, emails and correspondence on behalf of
management.
- Prepare, edit and format reports, presentations, letters, proposals
and other business documents.
- Maintain a structured filing system for confidential and important
company documents.
- Coordinate local and international travel arrangements,
accommodation and itineraries where required.
- Ensure management is kept updated on appointments, deadlines,
meetings and outstanding matters.
- Coordinate the smooth day-to-day running of the office.
- Manage stationery, office supplies and general administrative
requirements.
- Coordinate office maintenance, repairs, utilities and other
facilities-related matters.
- Liaise with landlords, service providers, suppliers, couriers and
other external parties.
- Maintain company administrative records, contracts, licenses and
statutory documentation.
- Manage incoming and outgoing correspondence and documents.
- Coordinate visitors and ensure a professional experience for clients
- Follow up with internal teams on project-related actions and
deadlines.
- Maintain a professional relationship with clients, suppliers,
contractors and other business partners.
- Coordinate appointments and meetings between management and clients.
Qualifications &
Experience
- Bachelor’s degree/Diploma in Business Administration, Secretarial
Studies, Office Administration, Management or a related field.
- 2-3 years’ experience in a Personal Assistant, Executive Assistant,
Office Administrator or similar role.
- Previous experience supporting a senior executive is highly
desirable.
- Experience in engineering, energy, power, construction, equipment
rental, manufacturing or a technical services environment would be an
added advantage.
- Strong proficiency in Microsoft Office Suite, particularly Word,
Excel, PowerPoint and Outlook.
- Excellent written and verbal communication skills.
- Ability to prepare professional business correspondence and
presentations.
- Exceptional organization and attention to detail
- Strong communication and interpersonal skills
- High level of confidentiality and integrity
- Excellent time management and prioritization
- Proactive and self-driven approach
- Ability to multitask and work under pressure
- Good problem-solving and decision-making skills
How to Apply
If
you are up to the challenge and possess the necessary qualifications and
experience, please send your CV only quoting the job title on the email subject
(Personal Assistant-Engineering) to jobs@corporatestaffing.co.ke before 9th September 2026
NB:
Only shortlisted candidates will be contacted. If you do not receive any
communication from us within two weeks of your application, kindly consider
your application unsuccessful. We appreciate your interest and thank you for
applying
Corporate Staffing Service
never asks candidates to pay any money or pay for tests at any stage of the
recruitment process
){kind=link}