Finance Officer – Grants delivering financial management and reporting for restricted grants, including budget monitoring, donor reporting and partner financial management, requiring a bachelor’s degree in Accounting, at least 5 years relevant experience and familiarity with ERP systems, in an NGO research environment, on-site role in Bogor.
Overview
The
Finance Officer – Grants delivers high-quality financial management and
reporting services for restricted grants, ensuring accuracy, compliance with
CIFOR-ICRAF and donor requirements, timely support to project teams, and
effective internal controls to safeguard organizational resources. The position
will work closely with the Finance Unit and other units and will be based at
the Bogor office.
Duties and responsibilities
Provide
financial oversight for restricted grants through budget review, expenditure
verification, partner financial monitoring, reconciliation, and timely internal
and donor reporting, ensuring accurate budgets, strong compliance, audit-ready
records, effective use of donor funds, and sound project cash-flow management
Budget
Monitoring and Control
Maintain
complete and accurate records of all project financial documentation to ensure
alignment with grant agreements.
Collaborate
with Principal Investigators (PIs), project teams, implementing partners, and
donors to ensure financial implementation aligns with project requirements.
Clarify financial issues, answer queries, and provide updates on the budget
status of the project.
Review
and verify project expenditures to ensure compliance with approved budgets and
donor requirements.
Liaise
with the Program Management Unit (PMU) on Letters of Agreement (LoAs), project
start-up, budget updates, and project tracking in MyTree.
Budget
Planning and Updates
Support
annual and rolling budget preparation in coordination with Principal
Investigators (PIs).
Review
planned staff-time allocations and ensure proper updates in the planning system
(OCS Planner).
Collaborate
with project teams to plan project costs based on available funding.
Review
overall annual budgets of assigned grants to ensure accuracy and alignment with
funding.
Donor
Financial Reporting
Prepare
financial reports in compliance with grant agreements, donor requirements, and
CIFOR-ICRAF standards.
Prepare
and submit accurate financial reports, invoices, and payment requests in
accordance with the terms, schedules, and requirements of grant agreements.
Submit
the financial reports through MyTree.
Review
financial reports from Country Offices before submission for approval.
Follow up
on donor queries and feedback related to submitted financial reports.
Grant
Budget Development and Amendments
Support
the preparation of budgets for new projects and grant amendments.
Review
and discuss revised budgets with PIs, budget holders, and Country Offices.
Ensure
full cost recovery, including proper allocation of overheads.
Provide
guidance to ensure budgets are accurate and compliant with donor requirements.
Grant
Agreement Review
Review
the financial provisions of new grant agreements and amendments, including
budgets, reporting schedules, payment terms, audit requirements, eligible
costs, and foreign-exchange provisions, to ensure clarity, accuracy,
operational feasibility, and compliance with CIFOR-ICRAF and donor
requirements.
Internal
Financial Reporting
Prepare
monthly summaries of restricted projects, including multi-year budgets and
cumulative expenditures.
Report
staff-cost forecasts and allocation.
Audit
Management
Coordinate
with supervisor on the selection and engagement of external auditors for
donor-required project audits.
Provide
supporting documentation and respond to audit queries during the audit process.
Review
draft audit reports and partner audit reports to ensure accuracy and
compliance.
Financial
Operations and Monitoring
Monitor
donor receivables and payables, ensuring timely collection and follow-up.
Review
significant donor receivable and payable balances (more than USD 50,000) and
provide explanations based on treasury reports.
Inform
PIs of monthly spending rates and follow up on low spending.
Identify
incoming donor funds and provide coding details to Treasury.
Monitor
actual timesheet recording and variances.
Ensure
completeness and accuracy of supporting documents, including mandatory
timesheets.
Provide
financial insights and recommendations to support decision-making by project
teams and management.
Implementing
Partner Financial Management
Review
partner Letters of Agreement (LoAs) and budgets in coordination with Grants
Management Unit.
Monitor
partner compliance with donor and CIFOR-ICRAF financial requirements.
Analyze
partner expenditures and provide insights on spending trends and variances.
Review
partner financial reports, monitor balances, and ensure collection of unused
funds.
Other
Responsibilities
Perform
other duties as assigned by the Senior Finance Officer – Grants, Finance
Manager – Grants, and Chief Finance Officer.
Ensure
compliance with donor regulations and internal policies and proactively
identify and mitigate financial risks.
Comply
with CIFOR-ICRAF occupational health and safety requirements and take
reasonable care for personal safety and that of others.
Review
work prepared by the Finance Assistant and provide technical guidance and
support as needed.
Coordinate
with supervisor on staff development plans.
Education, knowledge and experience
Bachelor’s
degree in accounting.
Experience
with an ERP system and familiarity with Unit4 Agresso and VisionXL are
advantageous.
At least
5 years of relevant experience.
Experience
in financial and accounting services.
Experience
in project or cost accounting.
Strong
computer skills, including proficiency in word processing, spreadsheets,
database management, and other relevant office applications.
Fluency
in written and spoken English.
The
application deadline is 23 Oct 2026.
