Transparency International Kenya is hiring a Project Assistant to support daily project implementation, assist with event logistics, and maintain project documentation.
Job Purpose
- The Project Assistant is required to support implementation of
strategies and projects aligned towards the achievement TI-Kenya’s
strategic plan.
This includes interventions focused on successful implementation of projects under the strategic focus area and any other programme where support may be requested in line with the skills and competencies of the intern. Under the overall supervision and guidance of the Program me Coordinator PFM he/she will perform the below tasks:
Duties & Responsibilities
Project
Management:
- Prepare, review and update planning documents for proposed and
ongoing projects including workplans, budgets, project management
plans and outcome monitoring and harvesting plans. The Project
Assistant will also prepare and submit for approval activity plans
including concept notes, agendas, mission proposals, training materials
e.t.c
- Manage logistics for program-related events, including workshops,
seminars, and conferences, by coordinating travel arrangements,
accommodations, and materials.
- Engage service providers, stakeholders and participants in project
activities to provide services or take part in project activities.
- Facilitate engagements during activities including venue
preparations, registration of participants and facilitation of
sessions.
- Research and learning through enviornmental scanning by seeking
information and data on current trends in public finance
accountability to inform project design,review
and implementation.
- Monotiring of project implementation timelines, targets,
achievements and reporting requirements.
Partner
Communication:
- Facilitate communication with programme stakeholders, ensuring
timely and effective information exchange through various channels
(emails, phone calls, and written correspondence).
- Maintain, update and share a contact list of all project partners
under the programme including donors, policy makers, civil society
partners and other stakeholders as per project requirements.
- Foster effective internal communication within the in the programme,
ensuring that information is shared among staff on planned
engagements, areas of support requirements and updates on ongoing
engagements.
- Assist in maintaining positive and collaborative relationships with
partners, addressing inquiries, and providing necessary information
as required.
Reporting
- Ensure timely submission of activity, monthly, quarterly and annual
r institutional and donor reports aligned to approved formats.
- Ensure financial and narrative reports are submitted according to
the agreed deadlines and to donor requirements.
- Collaborate with other programme team members to generate timely and
appropriate narrative and financial reporting with respect to all
activities and grants in the Programme.
Resource
Mobilization & Budget Management
- Support in development of exceptional proposals and/or concepts for
financial support and sustainability of the programme.
- Support in developing appropriate fundraising strategies as well as
sustainable alternative revenue sources.
- Support in mapping out the resource requirements of specifically
assigned projects for the organisation.
- Support in developing and tracking budgets, and monitoring project
expenditures against budgets for the assigned project activities.
Public
Communication and Social Media Advocacy
- Write well thought out publishable articles every quarter for
management’s consideration aligned to promoting the organisation’s
advocacy plans more so aligned to the programme assigned.
- Maintain an active presence on social media that is interfaced with
TI-Kenya’s presence in line with the organisation’s social media
policy and guidelines.
- In conjunction with the Communications department, support in
initiating and participating in mainstream and social media
engagements focusing on pertinent corruption issues in the technical
area of the programme.
Qualifications
- A graduate with a bachelor’s degree social sciences preferably
political science, law or any other related field.
- Strong analytical and research skills with a thirst for
knowledge.
- Excellent communication and interpersonal skills, with the ability
to work effectively in a team environment.
- A high level of organization, initiative, and a genuine passion for
good governance initiatives.
- Proficiency in data analysis tools and strong attention to detail
are a plus.
How to Apply
