Summary: Personnel Development Manager role with MSF in Nairobi, leading recruitment, training, and staff development initiatives. Requires a Bachelor’s degree in Human Resource Management with IHRM membership and a valid practicing license, plus 2+ years’ experience in HR. Full-time, on-site role.
Main Purpose
Is responsible for ensuring the HR capacity required and improving people capabilities, contribution and active participation in order to achieve mission goals effectively.
This will be done according to MSF human resources vision and values.
Key Responsibilities
- Knows OCG’s recruitment and development policies, procedures and
tools, adapt them to the Mission’s context and ensure an equitable, fair,
transparent, efficient and accountable implementation throughout the
Mission by all relevant people in the mission.
- Provide expertise to all people involved in recruitment process on
how to lead it properly with the aim of recruiting professionals and
people with potentials to be developed.
- Ensures alignment with existing policies and provides expert support
to coordinators, activity managers and supervisors in recruiting and
developing people under their supervision: first screening of CVs,
interview methods, content, detection of potentials, best practices,
performance management , alignment of development with operational
objectives, etc.
- Support the projects in Recruitment and Selection process
- Knows OCG’s induction policies, procedures and tools, adapt them to
the Mission’s context and ensure its proper implementation for all newly
recruited/arrived staff and for previously hired staff in the Mission who
had no access to them when being recruited.
- Ensures (together with the coordinator/supervisors/activity manager)
that pre-established specific preparation or specific briefings for newly
recruited/arrived staff on the basis of the profile sheet received or
development plan are properly done in due time.
- Ensure that all newly recruited/arrived staff receive a briefing
agenda upon recruitment/arrival and that they are properly briefed by
hierarchical and functional supervisor (if applicable) and receive all the
due information according to the established procedures standard briefing
content.
- Follow up the quality and impact of whole briefing and induction
processes, collects data and suggest improvements to HRCo
- Suggests career paths and support plans for specific persons to HRCo
and line managers ensuring a proper liaison with the Operational needs and
objectives set, the results of Appraisals, the training possibilities
(local, international, intersectional, regional, etc.) and the potentials
identified.
- Together with HRCo and Training Unit in HQ contributes to create and
implement a mission training policy adapted to the Mission in order to
respond to the needs identified among the staff, prioritizing those needed
to ensure the Operational objectives set.
- Together with HRCo and Training Unit in HQ contributes to the
identification of training options at local / regional / international /
intersectional level, and provide expertise upon request to line managers
with regards to the assessment of training needs within the teams they
supervise.
- In close collaboration with HRCo and Training Unit in HQ ensures
proper implementation of the Training Policy, procedures and tools in the
Mission and support and develop training for
Coordinators/supervisors/activity managers (i.e. HR Management, Appraisals
, etc.)
- Support and empower administration managers and HR/administration
staff of the Mission in her/his area of expertise (i.e. recruitment,
development, induction, detection of talent, training, etc.)
- Provide expertise and support to all
coordinators/supervisors/activity managers on how to implement Appraisals
(tool , method, setting up objectives, follow up of action plan and best
practices) with the aim to evaluate and develop competencies of the staff
they supervise.
- Look for synergy/exchanges with other MSF sections and other NGOs in
terms of trainings, coachings and other development tools
- Shares with HRCo all information/suggestions/activities which may
have an impact in planning, budget or HR strategies (i.e. suggested career
path, requested trainings, development events, mobility, etc.), and does
not implement them without previous authorization of HRCo.
- Collaborate with HRCo in building/updating the annual plan and
budget, with regards to her/his area of work and responsibilities.
- Communicate all relevant training matters to coordination level.
- Provide support in the organisation of decentralised trainings
- Manage training budget.
- Monitor and evaluate training program’s effectiveness, success and
ROI periodically and report on them.
- Update bimonthly the EPREP pool and the mobility list and ensure
that all relevant information is available
- Identify and assess future and current training needs through job
analysis, career paths, annual performance appraisals and consultation
with line managers as needed.
- Maintain candidate databank/ pool for potential selection.
Requirements
Education:
- Essential: Bachelor of Human Resource Management
- Membership with the Institute of Human Resource Management (IHRM)
- Valid IHRM practicing license
- Desirable: Certified Human Resource Professional (CHRPK)
Experience:
- Essential: Working experience of at least two years in HR
- Desirable: Previous Learning and Development experience
- Desirable: Previous experience in MSF or other NGO in
developing countries
- Languages: English Essential & Swahili Desirable
- Knowledge: Essential computer literacy (word, excel and internet)
Competencies
- Strategic Vision, People Management, Commitment, Flexibility, and
Results.
How to Apply
