HR Assistant role at Team Plus, supporting HR operations and client communication. Requires experience in HR support, employee records management, and compliance, with strong organizational and communication skills. Full-time, on-site role.
Human Resource Assistant
Position Overview:
- The Human Resource Assistant supports the HR department by managing
employee records, ensuring smooth communication with clients regarding
staffing updates, and maintaining compliance with company policies.
- This role plays a vital part in daily reporting, addressing staff
absences, and handling HR documentation to ensure seamless operations in
the hospitality sector.
Key Responsibilities:
Daily
Reporting:
- Maintain and file accurate daily reporting data, including
attendance, shift schedules, and staffing updates.
- Report absences or tardiness promptly to the client and coordinate
arrangements for relievers.
- Communicate staff leave plans to the client in advance and ensure
proper handovers are in place.
Staffing
and Coordination:
- Collaborate with the operations team to find suitable relievers for
absent employees, ensuring minimal disruption to services.
- Assist in scheduling interviews and onboarding processes for new
hires.
Employee
Documentation and Compliance:
- Monitor staff attendance and adherence to schedules, addressing any
issues proactively.
- Prepare employment contracts, ensuring they are signed and filed
appropriately.
- Update and maintain employee records, including contact details,
leave balances, and performance evaluations.
- Draft and review company policies, ensuring alignment with labor
laws and organizational standards.
- Assist in preparing and distributing HR-related documents, such as
memos and disciplinary notices.
Leave
Management:
- Track employee leave applications and ensure compliance with the
company’s leave policies.
- Notify clients of upcoming employee leave and provide updates on
replacements or adjustments.
Client
Communication:
- Serve as the primary point of contact for client inquiries related
to HR matters.
- Provide timely updates on staffing changes, employee performance,
and other relevant issues.
- Address and resolve any client concerns regarding HR operations
professionally.
General
HR Support:
- Support recruitment efforts, including screening resumes and
scheduling interviews.
- Assist in organizing staff training sessions and maintaining
training records.
- Ensure compliance with labor laws and regulations within the
hospitality industry.
How to Apply
Interested and qualified
candidates should forward their CV to: karol@fides-kenya.com using the position as
subject of email.
