Financial Accountant – Cluster position at Food For Education managing financial reporting, supply chain costs, inventory integrity, and accounts payable, requiring experience with Cost Per Meal analysis, stock control, vendor reconciliations, and compliance with GAAP and IFRS, in a kitchen operations environment, on-site role.
About the Role
- Financial Accountant – Cluster plays a critical operational and
financial role in financial reporting, managing supply chain costs,
inventory integrity, and accounts payable across a designated cluster of
kitchens.
Reporting to the Finance Manager, this role bridges financial oversight with kitchen operations—ensuring accurate financial reporting, Cost Per Meal (CPM) analysis, strict stock control, timely vendor reconciliations, and compliance with internal policies, GAAP, and IFRS.
Core Responsibilities
Operational
Analysis and Business Partnering
- Manage day-to-day operations ensuring proper tracking,
reconciliation and posting of core ingredients , grocery costs, transport
costs, energy costs, kitchen consumables , kitchen utilities, health and
safety items, labor costs and any other cost per meal related costs.
- Manage Inventory including ensuring proper receipt and transfers,
consumption, physical stock take and reconciliation, while ensuring
available management tools including Sage and Appsheet are updated timely
and accurately.
- Compile, analyse, and generate timely, error-free Cost Per Meal
(CPM) and core accounting reports for assigned kitchen units.
- Conduct bi-weekly CPM / CPC review meetings with respective Kitchen
Managers (KMs) to identify variance drivers (e.g., Inventory management,
food items costing, groceries invoices, program salary etc) and drive
timely corrective actions.
- Conduct a weekly check in with the Finance Manager and the Financial
Controller on the cluster kitchen Operations.
- Provide bi-weekly CPM updates to the Finance leadership and the
actions that have been taken to solve variances noted and process
improvements undertaken.
- Provide monthly financial and operational reports for review
including inventory reconciliations and proposed/ approved adjustments and
obtain signoff by Finance and operations leadership.
- Partner with Operations and HR Business Partners (HRBPs) to review,
reconcile, and post program salary inputs for outsourced labour on a bi-
weekly basis.
Inventory
Oversight & Stock Control
- Perform daily reviews of inventory movements, grocery documentation,
and grocery invoice posting to Sage ERP.
- Conduct period and monthly physical stock take, reconcile sub-ledger
to General Ledger (GL) accounts, process necessary inventory adjustments,
and perform stock valuations.
- Obtain signed-off inventory consumption approvals (via
email/AppSheet) from Operations teams, and accurately post consumption
into the Sage ERP system.
- Formally document and maintain agreed-upon inventory valuation bases
(e.g.,Weighted Average Cost) between Finance and Operations.
Accounts
Payable & Vendor Management
- Verify, allocate, and post grocery-related bills and invoices in a
timely manner.
- Perform routine Accounts Payable (AP) reconciliations and maintain
clear follow-ups on vendor payment status to preserve supplier relations.
- Manage petty transactions, by ensuring correct and accurate costs
categorization, support funds requisition and support documentation of all
petty cash payments. Confirm supplementary meal allocations, and maintain
complete audit-ready filing systems.
Process
Improvement & Financial Controls
- Proactively monitor accounting workflows to identify operational
inefficiencies, spot errors, and propose cost-saving or process
optimization strategies.
- Review accounting systems, policies, and procedures; recommend
updates and support the implementation of new financial guidelines, GAAP,
and IFRS standards.
Compliance,
Stakeholder Management & Audit
- Build strong working relationships with internal stakeholders
(Kitchen Managers, HR, Operations, Central Finance) and external vendors.
- Lead audit readiness for both internal and external audits by
preparing clear, structured documentation that provides evidence of
procedures performed, results, and conclusions reached.
- Perform other ad-hoc financial and operational duties as assigned.
How to Apply
