Finance Officer at BRAC Oversees financial reporting, budgeting, tax compliance, and grant management. Requires Finance/Accounting Degree, CPA(K)/ACCA, and 3+ years’ NGO accounting experience. Full-time.
About the Role:
The Finance Officer, as a part of the Regional Office Finance Team, will be assigned the BRAC International management systems. He/she will play a crucial role in improving and maintaining these systems while following BRAC policies and procedures to minimize financial risks.
The officer will be accountable for financial reporting and analysis for , as well as providing support in budgeting, cashflow management, donor reporting, and overall finance processes. This position will require close collaboration with the Finance team.
Key Responsibilities:
Financial
Reporting and Analysis:
- Prepare financial deliverables including financial reports and
budgets.
- Coordinate and actively participate in monthly and quarterly
meetings to review unit financial status for appropriate management
actions. Update financial information and management assistance needs
identified through these reviews.
- Ensure that all financial records, reports and statements are
prepared and submitted on a timely basis.
- Review financial documents to ensure accurate coding of expenses in
the system.
- Prepare quarterly cash requests for review and submission in a
timely manner.
- Ensuring payment documents are properly supported and duly approved
during posting with adherence to the cost allocation policy.
- Streamlining financial document storage for efficient retrieval and
maintaining strict adherence to internal controls and audit
recommendations.
- Preparation of bank reconciliations.
- Processing of staff travel advances and following up to ensure they
are liquidated on a timely manner as per the policy.
- Efficient management of day-to-day finance operations, including
petty cash management, vendor payments, and documents review.
- Promoting productive discussions with different leads to discuss
expenditures and action plans for any deviations
- Conducts regular cash flow analyses to ensure availability of funds
and the accurate maintenance of bank balances.
- Managing and monitoring BRAC Kenya’s bank accounts by acting as an
agent to the organization’s bank accounts, assisting in opening of new
bank accounts and ensuring that any changes are updated in a timely
manner.
- Any other duty as may be assigned by the supervisor.
- Ensuring precision in entering data into the ERP system and
consistently performing monthly, quarterly, and annual reconciliations for
quality reports.
- Asset verification and depreciation
- Audit support – Internal and external
Systems
and Accounting:
- Functional responsibility for all accounting, including accounts
payable, accounts receivable, and payroll, ensuring compliance with
appropriate GAAP standards and Kenyan statutory laws and regulations
- Maintain financial accounting systems for cash management, general
ledger, accounts payable, accounts receivable, payroll and petty cash
- Ensure confidentiality of personnel and financial information.
- Manage cash flow and prepare cash forecasts
- Timely and accurate processing, filling and payment of taxes and all
other statutory payments– (PAYE and related payroll deductions, WHT, VAT,
Excise duty etc)
- Timely processing of payroll
- Review travel related expense reports ensuring they are prepared
correctly according to relevant finance procedures.
- Review all Purchase Orders to ensure proper coding and that all
information therein is correct as per BRAC Procurement manual.
- Maintain copies of all purchase orders issued for review by
authorized parties.
Major
Qualities:
- Attention to detail and accuracy across both numerical and written
work.
- Timely production of required outputs and materials, including under
time pressure.
- Ability to work independently and collaboratively as part of a
cross-functional teams.
- Sensitivity to varied cultural norms and values.
- Complexities of Matrix reporting structure.
Key
Performance Indicators (KPIs)
- Timely and quality financial reports.
- Adequate cashflow for operations.
- Efficient systems and internal control mechanisms in place.
- Effective communication and training of financial policies.
EXPERIENCE (Including
sector/industry):
- At least three years of post-qualification professional experience
in accounting, audit, financial analysis or any other relevant
qualification.
- Experience with local tax requirements and tax filling and payment:
– (PAYE and related payroll deductions, WHT, VA, Excise duty etc)
- Project budget management experience and accounting familiarity.
- Knowledge and experience in the financial reporting.
- Demonstrated experience with budgets and forecasts and monthly
monitoring and preparation of budget variance analysis.
Knowledge, Skills &
Competencies:
- Good knowledge of accounting principles and procedures including
IFRS and IASs.
- Demonstrable experience with preparing financial statements and
management reports.
- Proficiency in Excel, Word and PowerPoint Advanced spreadsheet
skills required. Familiarity with accounting or business information
systems software.
- Proven ability to assess priorities, handle a variety of activities
in a time-sensitive environment, and meet competing deadlines with great
attention to detail and quality.
- Independently motivated with excellent interpersonal skills.
- Flexibility and ability to work collaboratively as part of a team.
Specific Educational
Qualification:
- Bachelor’s degree in finance, Accounting or Business Administration
with professional qualification (e.g. CPA K, ACCA) is a plus
- Post-graduate/Master’smaster’s any of the following is an added
advantage
- Post-graduate/master’s degree in accounting, Business
Administration, Commerce or Finance.
- Professional Degree / Certification A professional
qualification such as CPA, ACCA or CIMA is a plus
How to Apply
