KenGen Staff Retirement Benefits Scheme is hiring a Procurement Assistant skilled in vendor management, tendering processes, purchasing, inventory control, and compliance.
Job Purpose
- The Procurement Assistant is responsible for providing operational
and administrative support in procurement, inventory management, supplier
management and contract administration to ensure efficient acquisition of
goods, works and services in compliance with applicable laws, regulations
and Scheme policies.
- The role serves as an entry-level professional position within the
procurement function and supports development of future procurement
professionals.
Key Duties & Responsibilities
Procurement
Operations
- Assist in processing procurement requisitions and purchase requests.
- Support preparation of requests for quotations, proposals and tender
documents.
- Assist in obtaining quotations and supplier responses.
- Support evaluation processes and preparation of procurement
documentation.
- Prepare purchase orders and follow up on approvals.
- Track procurement requests and provide status updates.
Supplier
and Contract Management
- Maintain supplier records and databases.
- Support supplier due diligence processes.
- Monitor contract implementation and delivery schedules.
- Assist in maintaining contract registers and procurement records.
- Follow up supplier performance issues and escalate where necessary.
Inventory
and Asset Management
- Assist in inventory control and stock management activities.
- Support periodic stock counts and reconciliations.
- Maintain inventory records and stores documentation.
- Monitor inventory levels and initiate replenishment requests.
Compliance
and Reporting
- Maintain procurement records in accordance with applicable
regulations.
- Assist in preparation of procurement reports and statutory returns.
- Support implementation of audit recommendations.
- Ensure proper filing and custody of procurement documents.
- Assist in monitoring compliance with procurement policies and
procedures.
Stakeholder
Support
- Liaise with user departments on procurement requirements.
- Support communication with suppliers and service providers.
- Assist in responding to procurement-related inquiries.
Other
Responsibilities
- Perform any other duties as may be assigned by the Procurement
Officer.
KPIs
- Procurement Efficiency
- Timeliness of procurement processes.
- Accuracy of procurement documentation.
Compliance
- Compliance with procurement procedures.
- Quality of procurement records.
Inventory
Management
- Accuracy of inventory records.
- Timeliness of stock reconciliations.
Service
Delivery
- Responsiveness to internal customer requests.
- Supplier support effectiveness.
Qualifications
Academic
Qualifications
- Bachelor’s degree in Procurement & Supply Chain Management or
equivalent qualification from a recognized university.
Professional
Qualifications
- Registered student member of KISM and actively pursuing CPSP-K/CIPS
or any other recognized procurement professional qualification.
Experience
- A minimum of one (1) year relevant experience.
Knowledge and Competencies
Technical
Competencies
- Procurement procedures.
- Contract administration.
- Inventory management.
- Supplier management.
- Procurement documentation.
- ERP procurement modules.
- Public procurement principles.
Behavioral
Competencies
- Attention to detail.
- Planning and organization.
- Communication skills.
- Teamwork.
- Customer focus.
- Accountability.
- Integrity.
- Learning agility.
How to Apply
