Job Title: Human Resources Officer
Date Posted: 08/07/2026
Job Type: Full Time
Employer: Aga Khan Foundation
Industry: HR
Salary: Open
Location: Mombasa
Country: Kenya
Deadline: 22/07/2026
Looking for an HR job in Kenya?
Aga Khan Foundation (AKF) is hiring a Human Resources Officer skilled in talent acquisition, employee relations, HR compliance, and payroll administration.
The position
This role will provide
hands-on, end-to-end HR support across the full employee life cycle within a
multi-site environment. It will be a key operational partner to line managers
and staff to ensure efficient, people-centred HR services. The position
will based in Mombasa and therefore requires flexibility to travel to
implementation locations as needed.
Responsibilities
Talent Acquisition and
Onboarding:
- Coordinate end-to-end
recruitment processes and coordinate background checks and pre-employment
requirements in compliance with the institution’s policy.
- Liaise with ICT, Finance,
and relevant departments to ensure new hire set-up is completed on time.
- Coordinate comprehensive
onboarding programmes; ensure all new hires complete mandatory orientation
within the first 30 days.
HR Information Systems & Reporting
- Maintain accurate and
up-to-date employee records in the HRIS and physical personnel files.
- Generate monthly HR
dashboards and produce ad-hoc HR data and reports for donor reporting,
management meeting presentations, and as may be requested.
- Coordinate with the
Global HRIS Manager to ensure optimal functioning of the HRIS and timely
resolution of queries.
- Respond to and guide
staff on any HRIS queries or support requests.
HR Administration and Operations:
- Preparation and issuance
of HR documentation, including employment contracts, confirmation letters,
and contract renewals as per budget availability.
- Monitor employee
end-of-probation period and proactively follow up with the relevant
managers to ensure conformity with the stipulated policy.
- Ensure staff grant codes
are updated regularly to reflect an accurate position on staff timesheets.
- Coordinate the exit
process and ensure finalization of all exit procedures.
- Oversee the immigration
processes for international staff for the timely processing of their visas
and permits.
- Coordinate staff
training, staff communication, and employee engagement initiatives as may
be requested.
- Coordinate the
International Scholarship Programme (ISP) process from advertising,
application, and enquiry to the interview stage and final reporting to the
Central Scholarship Unit.
- Support internal and
external HR audits; prepare requested documentation and respond to audit
queries within agreed timelines.
Performance Management
- Support in
administering annual and mid-year performance review cycle;
coordinate timelines, communicate to staff, and ensure 100% participation.
- Support line managers in
setting SMART objectives aligned to departmental and organisational goals.
- Track and report on
probation reviews; ensure timely confirmation or extension communications
are issued.
- Generate annual
performance management reports to identify and address performance gaps
and inform skills development and talent management.
Benefits & Payroll Support
- Consolidating monthly
payroll inputs for payroll processing within agreed timelines.
- Administer staff
benefits, including enrolment, renewals, claims support, and annual scheme
reviews.
- Assist in the data
compilation of annual salary surveys and benchmarking exercises.
- Respond to staff queries
on payslips, tax, NSSF, and NHIF/SHA with accuracy and confidentiality.
- Support in the
consolidation of staff costs during the annual budgeting process.
Staff Engagement and Welfare:
- Coordinate staff
engagement activities such as team retreats/team building and recognition
programmes.
- Escalate any staff
concerns and grievances proactively to preserve relationships and enhance
communication to cultivate a collaborative work culture.
- Proactively monitor leave
balances and support a healthy leave culture; flag burnout risks to the HR
Manager
- Lead wellness and
wellbeing initiatives with wellness champions through an annual wellness
calendar and employee assistant programs for psychosocial support.
- Organize annual health
and safety training, workplace audit, and assessment.
The
requirements
Qualifications &
Experience
- Bachelor’s degree in
human resources management, social sciences, or business-related field. A
master’s degree is an added advantage.
- Higher Diploma in Human
Resources Management from a recognized Institution.
- At least 5 years of
progressive HR experience in a busy organisation. Experience in a
development organisation will be an advantage.
- Experience working with
HRIS platforms.
Core Competencies
- Excellent oral and
written communication skills with a good command of the English language
(fluency in Kiswahili is desirable).
- Have a thorough
understanding of the Kenyan Labour Laws.
- Integrity and
Confidentiality: Ability to handle sensitive HR information with the
utmost discretion.
- People Focus: genuinely
cares about staff welfare, is approachable and empathetic.
- Strong organizational
skills to manage multiple priorities in a time-sensitive manner.
- Strong interpersonal
skills and ability to build and sustain relationships with key
constituents.
How to Apply
