Pwani University is hiring an Assistant Office Administrator II/ Secretary to provide administrative support, manage office schedules, handle correspondence, maintain records and ensure smooth office operations. The role is based in Kilifi and experience in office administration is require
REF: PU/ADV/04/07/2026
- This is an entry level to this cadre and appointment shall be on
such terms and conditions as may be determined by the Council from time to
time depending on age, citizenship or any other reason may be stipulated
in the Kenyan Labour Laws
Academic Qualification
- Diploma in Secretarial Studies/Business Administration/Business
Management/Office Management or equivalent qualification from a recognised
institution;
Professional Qualifications
- The candidate must provide evidence in the following:
- Business English III/Communications II;
- Certificate course in supervisory skills/ development course or
equivalent
- Commerce II
- Office Management III/Office Administration and Management III
- Office Practice II or Secretarial Duties II
- Shorthand III (100 w.p.m.)
- Typewriting III (minimum 50 w.p.m.) or Computerized Document
Processing III
Experience
- The candidate must have at least one (1) year work experience in the
relevant field.
Key Responsibilities
In
addition, the candidate must have experience in handling the following:
- Verification of academic documents
- Filing of examination returns
- Assist in Budgeting and procurement planning within a department.
- Drafting official correspondence as advised
- Typesetting of examination drafts
- Handling telephone calls and appointments
- Security of office records, documents, and equipment
- Attend to visitors and inquiries
How to Apply
Benefits
for the above positions include a competitive basic salary, house allowance,
medical cover for staff and dependants, life Insurance, opportunities for
further development and training and other regular allowances as determined by
SRC
Interested
applicants should send four (4) copies of their application for the above
positions. Applications and recommendations letters from referees should be
addressed to
The
Vice Chancellor
Pwani University
P. O Вox 195-80108, Kilifi
Application should include
an up to date CV, providing details of age, marital status, academic and
professional qualifications, work experience, present post and salary, email
address, telephone, names and contacts of three referees who are knowledgeable
about the competence of the applicant, copies of relevant certificates and
testimonials
