Position Summary:
The
Finance Officer will ensure financial and
programmatic compliance of grants to contractual obligations, donor
requirements, statutory requirements and UDPK policies. He/ She will be
responsible for financial reporting and financial management and maintain all
files related to the grant.
Key Responsibilities
- Ensure the grant or contract is well administered and that program
teams are fully informed of relevant donor compliance regulations and
organization’s procedures to support on-track, on-time, and on-budget
implementation.
- Review workplans and procurement plans and ensure compliance with
UDPK policies and donor regulations.
- Manage financial processes ensuring confidentiality, accurate and
timely record keeping and data management.
- Process project income and expenses ensuring correct coding,
authorization, and transaction management.
- Routinely review project budgets and monitor change controls, early
warnings and contingency draw downs and do reforecasts as required.
- Maintain detailed project records as required for both internal and
external audit purposes.
- Maintain sufficient project and grants contract documentation and
check that payments made are in line with contractual terms.
- Liaise with the program officers, coordinators and monitoring and
evaluation officer to keep up to date and have sufficient detail on work
in progress to plan and manage costs effectively.
- Produce project monthly and quarterly reports and share this on a
timely basis with the management and the donor.
- Perform monthly bank reconciliations and provide the same to the
management on a timely basis.
- Produce monthly finance reports for the project team, to agreed
timetables, showing budget, forecast, committed and actual performance
against plan, with breakdown of costs and written commentary.
- Be involved in developing and embedding best practices to comply
with international financial regulations.
- Supporting donor proposal budgeting, analysis of institutional
income, donor contract expenditure tracking.
- Monitoring and providing management information on key risks.
- Contributing to the implementation of improved financial systems and
processes at UDPK to facilitate more compliance.
- Maintain excellent relations and communications with the donor,
members, partners and stakeholders.
- Other duties, as assigned.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Studies,
Economics, or a related field or CPA (K).
- At least 3 years of experience managing donor funded projects as a
finance officer or a grants and compliance officer.
- Experience working with donor funded projects and knowledge of
financial rules and regulations, including fiscal controls and fund
accounting.
- Organizational Capacity Strengthening experience highly preferred.
- Experience in mentoring, coaching, skills transfer and working in
team situations.
- Excellent representational and communication skills, written and
oral proficiency in English.
- Strong technical writing skills
- Proactive, resourceful, and results-oriented
- Attention to detail, accuracy, and timeliness in executing assigned
responsibilities
- Demonstrated commitment to respect, diversity, equity, and inclusion
including gender equality.
- Understanding the human rights-based approach to disability is
highly desirable
- Willingness to commit and adhere to UDPK’s mandate, mission, vision,
values and strategic direction.
How to Apply
Interested
candidates that meet these requirements and are available to start immediately
must send their applications to udpk@udpkenya.or.ke
copying udpk.kenya@gmail.com
with the subject titled ‘Application for Finance Officer’
The
application deadline is 25th June 2026
