About the role
This
is not a traditional EA role.
City
Eye Hospital is a growing specialist ophthalmic institution serving over 16
million people across Kenya, and our Executive Director needs a force
multiplier: someone who protects her time, filters what reaches her desk, and
builds the coordination infrastructure that lets her lead at the level this
organisation demands.
You
will not be inheriting a system. You will be building one.
What you will own
- The ED’s calendar, end-to-end: scheduling, prioritisation, and
forward planning
- Her inbox: triaging, drafting correspondence for her approval, and
closing threads independently
- Meeting governance: agendas, minutes within 24 hours, a live action
tracker, and midweek follow-up with the management team
- Decision filtering: researching options and bringing structured
recommendations on matters that should not consume the ED’s time
- Board and stakeholder coordination: board packs, management and
external partner follow-ups, and ensuring the ED is prepared for every
significant engagement
- Personal coordination: travel, logistics, supplier management, and
scheduling, anticipated proactively rather than managed reactively
What we are looking for
You
have 3 to 6 years of experience supporting a senior principal, ideally at
C-suite level, and you have built systems in environments where none existed
before.
The
profile we are hiring for is specific: you are structured enough to track
everything, assertive enough to follow up on senior people without discomfort,
and discreet enough to handle what comes with proximity to leadership.
You
write well enough that your drafts require minimal editing. You bring
recommendations, not problems. And you are honest with yourself about whether
you prefer to wait for direction or go looking for what needs to be done.
If
it is the latter, we want to hear from you.
Why this role
You
will have direct access to an experienced leader at a mission-driven
institution with real social impact. The systems you build will outlast your
tenure. The work is substantive and visible, and the right person will grow
significantly in this role.
To apply
Submit
your CV and a short cover letter to wamuyukibata@cityeyehospital.or.ke
answering this question:
Describe
a role where you had to build administrative or coordination systems from
scratch. What did you build, how did you approach it, and what was the outcome?
Applications
without a cover letter will not be considered.
