Position Summary
- The Program Officer will support the implementation,
coordination, monitoring, and stakeholder engagement activities for
several projects at Flone Initiative. The officer will take the lead
in “Transforming Helmet Safety in Kenya: From Regulation to Market
Compliance,” project aimed at strengthening motorcycle helmet safety
regulation, compliance systems, and institutional coordination in
Kenya. The officer will lead this project while offering support in
the implementation of other Flone projects. The officer will play a central
role in supporting policy dialogues, technical consultations, stakeholder
coordination, research activities, monitoring and evaluation processes,
and engagement with government agencies, development partners, transport
actors, and civil society organizations.
The ideal candidate should have strong project coordination skills, experience in policy or governance-related programming, and demonstrated interest in road safety, transport governance, public policy, standards compliance, or sustainable mobility
Key Responsibilities
Project
Coordination and Implementation
- Support day-to-day implementation of project activities in line with
approved workplans, timelines, and donor requirements.
- Coordinate logistics and planning for workshops, consultations,
policy dialogues, validation meetings, and stakeholder forums.
- Track implementation milestones and ensure timely delivery of
outputs and deliverables.
- Maintain activity documentation, attendance records, meeting
reports, and project files.
- Support procurement and administrative processes related to project
implementation.
Stakeholder
Engagement and Partnerships
- Coordinate engagement with key stakeholders, including: Kenya Bureau
of Standards, National Transport and Safety Authority, Kenya Revenue
Authority, Ministry of Investments, Trade and Industry, boda boda
associations, county governments, private sector actors and development
partners.
- Support coordination of the National Helmet Wearing Coalition (NHWC)
engagements.
- Prepare stakeholder communication materials, briefs, invitations,
and follow-up documentation.
- Maintain effective relationships with project partners and technical
experts.
Research,
Policy and Technical Support
- Support desk reviews, policy analysis, stakeholder mapping, and data
collection activities.
- Assist in the development of policy briefs, technical reports,
workshop reports, and advocacy materials.
- Support consultants and technical experts during situational
assessments and guideline development processes.
- Contribute to evidence generation on helmet compliance,
certification pathways, and road safety governance.
Monitoring,
Evaluation and Learning (MEL)
- Support the implementation of the project monitoring and evaluation
framework.
- Collect, compile, clean, and analyse project data and indicators.
- Support the preparation of monthly, quarterly, and donor reports.
- Track project outcomes, risks, lessons learned, and success stories.
- Support participatory learning and stakeholder feedback processes.
Communications
and Visibility
- Support public awareness and stakeholder communication activities.
- Coordinate digital engagement and dissemination of project outputs
through social media and partner channels.
- Support media engagement and visibility during project events and
campaigns.
- Document project impact stories, photographs, and communication
content.
Financial
and Administrative Support
- Support budget tracking and activity expenditure monitoring.
- Prepare activity budgets, payment requests, and accountability
documentation.
- Ensure compliance with organizational and donor policies and
procedures.
- Support travel coordination and logistical arrangements for meetings
and field activities.
- Support with project-based procurement processes
Required
Qualifications and Experience
- Bachelor’s degree in Public Policy, Development Studies, Law,
Political Science, Transport Planning, International Relations, Project
Management, Public Health, or related field.
- At least 3 years of relevant professional experience in project
coordination, governance, policy advocacy, road safety, public sector
engagement, or development programming.
- Demonstrated experience working with government agencies, civil
society organizations, or donor-funded projects.
- Strong understanding of policy processes, stakeholder engagement,
and regulatory frameworks.
- Experience in research, report writing, and project documentation.
- Knowledge of road safety, transport governance, standards
compliance, or mobility issues is an added advantage.
- Experience supporting workshops, consultations, and
multi-stakeholder forums.
- Strong organisational and time management skills.
- Knowledge of accession processes to global UN treaties
Required Skills and
Competencies
- Excellent report writing and communication skills.
- Strong coordination and interpersonal skills.
- Ability to manage multiple tasks and deadlines effectively.
- Strong analytical and problem-solving abilities.
- Proficiency in Microsoft Office Suite and digital collaboration
tools.
- Ability to work independently and collaboratively in
multidisciplinary environments.
- High integrity, professionalism, and attention to detail.
Desirable Attributes
- Passion for road safety, mobility justice, and public policy reform.
- Experience engaging with transport sector stakeholders or
community-based organizations.
- Understanding of gender-responsive programming and inclusive
mobility approaches.
- Experience in donor compliance and grants implementation is an added
advantage.
What Flone Offers
- Opportunity to contribute to national road safety and policy reform
initiatives.
- Exposure to high-level policy engagement and multi-sectoral
collaboration.
- Dynamic and mission-driven working environment.
- Professional growth and learning opportunities within regional and
international road safety networks.
How to Apply
