Key Responsibilities
- Financial Management
- Review payment vouchers ensuring adequacy and accuracy of supporting
documentation.
- Validate and approve purchase requests and co-sign for payments.
- Review all financial commitments and payments requests to ensure
compliance with ICRH Policies and procedures.
- Prepare adjusting journals for month-end accruals for approval and
posting to the accounting system.
- Preparations of year end accruals and make journals where necessary.
- Reconciliation of balance sheet control accounts on monthly basis
and at the year end.
- Perform monthly bank reconciliations on or before the stipulated
deadline.
- Reviewing and monitoring bank balances as well as projecting cash
flow needs and requesting bank account refills from Head of Finance &
Administration.
- Carry out project related financial planning to ensure well
utilization of funds.
- Ensure that the VAT Invoice which fulfill VAT Claim requirement are
prepared in a timely, accurate and complete manner in compliance with the
organizations’ policies and procedures and donor regulations.
- Preparation of the monthly payroll and monthly reconciliation of the
payroll control account
- Donor Reporting
- Prepare financial reports, for review by the Head of Finance &
Administration, to donors in line with donor requirements and templates.
- Coordinate with other staff to compile donor reports and take
subsequent corrective actions.
- Monitor program advances issued and follow up with staff to ensure
timely accountabilities.
- Assist in ensuring vendor/supplier information is accurate and used
properly.
- Help ensure compliance with donor rules, finance policies and local
government regulations.
- Audit
- Preparation of various supporting schedules to the financial
statements to facilitate annual audit and assist in the fieldwork process.
- Assist Head of Finance & Administration in responding to audit
requests from donors, developing financial management tools, and managing
close-out processes.
- Ensure clear audit trail of processed transactions and their linkage
to the accounting system.
- Implementation of any accounting and financial audit
recommendations.
- Ensure internal controls are maintained.
- Budgeting and budget monitoring
- Assist project coordinators in Budgeting and Budget
monitoring/budget realignment.
- Assist the Head of Finance & Administration in preparation of
proposal budgets.
- Prepare quarterly Budget vs. Actual (BVA) Reports on the projects
for review by the Country Director,Project Coordinators and Head of
Finance & Administration
- Petty Cash Management
- Review petty cash reimbursement requests and documentation from the
finance officer.
- Ensure that the Petty cash ledger is timely updated with all
approved transactions.
- Check the Safe & Cashbook at the end of the month and ensure
that the balance matches with the Cash Books
- Responsible for monthly Cash Counts.
- Compliance
- Ensure all prequalified and regular vendors are searched in strict
compliance as per donor regulations before approval of the vendor.
- Ensure all statutory liabilities of ICRH for taxes and duties are
paid on time.
- Keep up to date with relevant accounting standards and regulations
in Kenya.
- Oversee and ensure all relevant government reporting requirements
are adhered to and filed by deadline dates.
- Fixed asset management
- Maintain the fixed asset register reconciled with the general
ledger.
- Other tasks
- Provide any other required financial backstopping roles to the ICRH
and any other field offices as need arises.
- Being a key point of contact for other departments on financial and
accounting matters.
- Reporting
- Quarterly Budget vs. Actual (BVA) Reports for the designated
projects.
- Quarterly reconciliation of all assets registers with accounting
ledger and submit to Head of Finance & Administration.
- Performs other duties as assigned.
Qualifications
- Minimum of five (5) years’ relevant experience, preferably within an
international NGO finance
- Professional accountancy qualification (CPA) is required.
- Membership with the Institute of Certified Public Accountants of
Kenya (ICPAK) in good standing.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and
Outlook).
- Knowledge of QuickBooks accounting software will be an added
advantage.
- Experience in grants management within donor-funded programs will be
an added advantage.
- Ability to be resourceful and proactive in dealing with issues that
may arise
- Ability to organize, multitask, prioritize, work under pressure with
minimum supervision
- Ability to take initiative and be tactful
- Ability to make sound decisions based on assessment of information
available
- High personal integrity and confidentiality
How to Apply
