Main Tasks
Project
Development:
- Responsible for the development of project ideas, project design;
concept note, log frame, proposal narrative and activities for budget
planning
- Identify Partners in alignment with Country Director, Fundraising
teams and Initiative
- Collaborate with and support the Partner Portfolio team in planning
and conducting partner assessments and addressing identified gaps related
to programmes and governance.
- Preparation and onboarding of partner (Kick off workshops;
explanation of CBM’s and donor specific tools, processes, and reporting
calendar).
Partner Capacity Building
- Conduct Partner Programmatic Capacity building events/ trainings
- Support the CD in Bi-annual/annual review meetings with multiple
partners
- Coach and mentor partner staff in financial management, budgeting,
compliance, and reporting.
Project
Coordination & Quality Assurance
- Coordination with partners on agreed activities and timelines.
Ensure activities are carried out by the partner as per agreed timeline;
communicating with partners on project progress; guidance to partners on
implementation issues.
- Manage Budget and/ or activity change requests: Alignment/discussion
with partners, analysis of budget or activities and managing deviations,
communication and coordination with relevant divisions
- Identify financial risks such as fraud, weak partner capacity, or
low burn rates and develop mitigation actions and integrate same into
programme risk registersMonitoring,
Evaluation
and Learning
- Conduct monitoring visits to Partners: Remote or travel on-site.
Pre-arrangements and coordination with partner, ToRs development,
documents check (including a high-level check of key vouchers),
stakeholder meetings, debrief, monitoring report, follow up on agreed
actions.
- Evaluations: ToRs development, consultant recruitment, capturing and
dissemination of learnings; follow up on actions.
- Knowledge and Learning management: Documentation, dissemination, and
representation of learnings/best practices – internal & external.
Reporting
& Audit
- Project Reporting: Review and finalize all reports, programmatic and
financial
- Check activity and budget status to calculate forecast and Request
of Funds
- Ensure compliance with donor requirements and organizational
policies.
- Audits: follow up on programmatic and governance related actions.
- Track expenditure trends, burn rates, and identify underspending or
overspending early.
- Monitor cash forecasts, fund requests and disbursements to ensure
liquidity for programme needs.
Compliance
& Risk Management
- Risk Identification and Mitigation: Identify project risks/ issues
and develop mitigation plans. Ensure implementation, monitoring, and
follow-up.
- Compliance assurance: Ensure that implementing partner has
programmatic systems, processes, and capacities in place to guarantee
compliance with CBM requirements.
- Support in implementation of Partner Assessment programme and
governance related recommendations and actions.
- Review monthly or quarterly budget vs actual (BvA) reports
with programme managers.
Project
Administration in ERP System (PROMIS/ NGO Online)
- Set up of project in PROMIS and ensure project related data in
PROMIS is kept updated during implementation and completion.
- Timely Forecasting, Budget adjustments in system considering unspent
funds & unimplemented activities, maintain monitoring system and
carryout required status updates (forecasts, cost plan revision, upload of
reports, Quick Status Review) etc.
Internal
Alignment & External Stakeholder Management
- Ensure internal alignment with relevant stakeholders
- Represent CBM on behalf of Country Director and upon delegated
responsibility to external stakeholders
These are your
qualifications
- Bachelor’s degree in project management, International Development,
or equivalent
- Experience in project management within the I/NGO sector, or
equivalent
- Ability to plan, execute, and oversee projects, ensuring they meet
objectives and are completed on time and within budget. Well versed in
project management tools and methods (iPCM, Log frame, monitoring tools)
- Skills in managing multiple programs, including coordination,
monitoring, and evaluation.
- Knowledge in specific thematic areas relevant to the organization’s
mission.
- Proficiency in analyzing and forecasting financial and programmatic
data to inform decision-making and improve program outcomes.
- Excellent written and verbal communication skills to effectively
convey information to stakeholders.
- Strong ability to collaborate and interact with diverse groups,
including team members, partners, and beneficiaries.
- Ability to identify issues and develop effective solutions.
- Skills in managing program budgets and ensuring financial
accountability.
- Professional proficiency in English, any additional language will be
an added advantage
Flexibility to adjust to changing circumstances and environments. - Understanding and respecting cultural differences to work
effectively in diverse settings.
- Ensuring accuracy and thoroughness in all aspects of program
management.
- Willingness to commit and adhere to CBM’s values and Child
Safeguarding Policy
- Reflect CBM values in daily work.
How to Apply
