Role summary
The
work of Forest Peoples Programme (FPP) is organised via three core programmes,
each of which is led by a Programme Coordinator. The Programme Assistant position provides a broad support
function for the Programme Coordinator, principally in relation to
administrative and logistical support, as well as supporting programme and
project monitoring and management(including some financial management). Programme
Assistants need to be able to work at pace on multiple different tasks
concurrently; to be proactive and take initiative under broad direction; to be
able to work directly and respectfully with Indigenous Peoples and forest
peoples and their organisations; and to be able to write well, taking notes and
distilling information in English (and ideally also in a second relevant
language).
Responsibilities
- Contribute to development and tracking of the Programme’s work,
including key dates, deliverables and actions, and help maintain internal
knowledge management systems and channels.
- Support Programme and sub-programme team meetings, including
organising meetings, drafting agendas, taking minutes, and monitoring and
following up on action points.
- Support the Programme Coordinator and other programme colleagues in
communications with grant partners, donors and other parties, including
liaising with partners and programme colleagues to prepare Partnership
Agreements, Letters of Agreement, and consultancy contracts (from
templates).
- Work with the Programme Coordinator and the finance team to track
expenditure across relevant programme budgets, monitor progress (including
spend) on key projects within the programmes, track key donor reporting
deadlines and help compile and submit narrative and financial reports to
donors.
- Support fundraising, including compiling and checking grant
applications.
- Support finalisation of publications and communications.
- Assist in planning, preparation and organising of events, workshops
or meetings, working closely with FPP’s admin/logistics and finance teams,
and supporting the attendance and participation of partners and staff at
other national and international events. Accompanying programme colleagues
on international trips and meetings to lend a hand where needed.
- Provide (where able) or facilitate access to, remote (and
potentially also in-country, as needed) capacity building support to local
partners in relation to project management, finance, planning, reporting,
computer/IT skills, communication and procedures, monitoring and
evaluation etc.
- Act as a port of call for programme staff seeking programme or
project information or information about wider organisational policies and
processes.
- Support the tracking of impacts against an established Monitoring,
Evaluation, Accountability and Learning (MEAL) framework, working with
programme colleagues to assemble and systematise information.
- Participate in FPP meetings and staff sharing’s (online or in
person) and attend FPP’s Annual General Meeting.
- Other tasks incidental to these or otherwise as agreed with the
line-manager.
How to Apply
