Job context
Reporting
to the Program Manager, the Program
Officer will closely
work in support of the program implementation. This role will overall support
the PM in managing all activities, compliance and consortium/stakeholder
communications, tracking work plans, quality progress reports, Implementation
of Hivos activities; filing and documentation, partners programmatic support
and a GESI tracking plan.
Responsibilities
Program
implementation
- Contribute to planning and implementation of the Hivos plan of work,
including supporting lobby, advocacy and policy influencing efforts at
national and county levels.
- Support internal and external communications, including but not
limited to publication of articles and blog posts, commissioning of
relevant communications products and guiding the overall communications
strategy with support from the communications officer.
- Support events logistics, campaign planning and routine tracking of
related budgets and expenditures.
Grant
making
- Support SWITCH Kenya Green grant management efforts by maintaining
relationships with the program’s partners; including routine check-ins and
timely follow-up on deliverables.
- Communicating deadlines, updates and other relevant information to
the SWITCH Kenya Green partners.
- Supporting disbursement of funds; timely, quality, conclusive and
well documented paperwork.
- Supporting partners in implementation efforts when requested.
- Support MEL processes, including data consolidation, quality checks
and documentation of learnings.
Filing
& archiving
- Maintain organized, up-to-date digital program files in line with
Hivos document management standards.
- Ensure all partner documentation (Contracts, Amendments, Reports,
MEL tools, disbursements records) is all accurately filed and accessible
for internal and donor audits.
- Track, label and archive incoming and outgoing correspondences,
ensuring version control is consistently applied.
- Support the Program Manager and the Finance Officer in preparing
documentation for audits, evaluations and internal/external compliance
checks.
- Ensure all relevant documents are updated on shared drives and
accessible to authorized team members.
- Support the Program as and when needed.
- Any other assigned duties.
Requirements
This
is a Kenya based program and priority will be extended to Kenyan candidates.
Academic
qualifications
- Bachelors’ degree in social sciences, development studies, public
policy, environmental studies, project management or related field
required.
- A masters degree in a relevant field is an added advantage.
- Additional certification in project management, MEL or grant
management desirable.
Core
skills
- Minimum of four(4) to five(5) years of experience in program
management, project coordination or a related role, preferably within an
NGO or development context.
- Working knowledge of green/circular economy and MSME ecosystems.
- Strong project coordination and multitasking abilities.
- Solid writing, documentation and communication skills.
- Good command and knowledge of MS Office and basic project/MEL tools
and systems.
- Strong analytical and problem-solving skills.
- Ability to track budgets, deadline and deliverables.
- Understanding or grants, compliance and partner support.
Core
competencies
- Builds effective relationships with partners and stakeholders.
- High integrity, confidentiality, and attention to detail.
- Proactive, organized, and able to work independently.
- Results-driven with a solutions mindset.
- Comfortable working in a diverse, multicultural environment.
- Committed to gender equity, inclusion, and sustainability.
How to Apply
