Job Summary:
The
Company Secretary is responsible to the Board of
Directors for ensuring compliance with company’s corporate governance,
legislation, regulations & guidelines, providing specialist advice to the
Board & Management of the Company on corporate governance matters &
guide the Board & Committees to function effectively, efficiently and to
the highest standards of corporate governance. He or She is also responsible
for providing secretarial services to the Board during Meetings and ensuring
that the company annual return is filed as required.
Key roles and Responsibilities
- Being available to individual Directors and the Board collectively
for guidance on their responsibilities and duties & on matters of
governance and how much such responsibilities and duties should be
properly discharged in the best interests of the Company.
- Assist the Board in Carrying out the following:
- Induction, orientation, on-going training and education of
Directors; including assessing the specific training needs of directors
and executive management in their fiduciary and other governance
responsibilities.
- Updating the Board and Committee Charters and Terms of Reference
- Preparation of the Board Work Plans
- Yearly evaluation of the Board and its individual Directors
- Ensuring that Governance Audits are completed in a timely manner and
that findings are satisfactory Governance Audit as well as ensuring any
actions identified are tracked and addressed in a timely manner.
- Implementation of conduct and Ethics
- Ensure the timely preparation and circulation of Board and Committee
papers
- Ensure timely circulation of the Board and Committee Minutes
- Maintain and update register of conflicts of interest
- Ensure that the Board Members are aware of all relevant laws
affecting the organization Managing shareholder communications and
managing conflicts of interest.
- Ensure that annual returns are promptly filed with the relevant
authorities
- Acting as liaison between the Board and Management to ensure
appropriate Board submissions including providing guidance to Management
on Board submissions and approvals required
- Except in exceptional circumstances, ensure that Board and Committee
papers are circulated in advance of any meeting.
- Obtaining appropriate and timely responses and feedback to specific
agenda items and matters arising from earlier meetings in Board and Board
Committee deliberations and to raise matters that warrant the attention of
the Board.
- Co-coordinating AGMs, including notice of AGMs, shareholder
information and proxy. xiv. Preparing and submitting required governance
reports to the various entities.
- Ensuring Directors fees/allowances are agreed on and paid on time.
- Completing the Annual Corporate Governance Scorecard and any other
reports required by Regulators or at Group relating to corporate
governance xvii. Advising on, developing, appropriate corporate governance
frameworks, policies and standards to support effective execution of the
Company strategy and to ensure all aspects of compliance risks are managed
and regulatory requirements are met. xviii. Monitoring and controlling
board and committee procedures to ensure they comply with the terms of
their mandate.
- Ensuring that the procedures for the appointment of Directors are
properly carried out in accordance with the constitutional documents of
the Company and applicable laws.
- Performing any other duties necessary for the furtherance of the
objective of the Board.
Education
- Bachelor’s Degree in Law, Business and or related field from a
recognized Institution.
- Professional Certification and Ethics Requirement.
- A member of Institution of Certified Public Secretaries of Kenya
(ICPSK) in good standing or an equivalent (Mandatory).
- Advocate of high Court & Membership with the Law Society of
Kenya (LSK) shall be an added advantage.
- Meet the requirements of Chapter Six (6) of the Constitution of
Kenya
Experience
- At least Five (5) years’ relevant working experience, five (5) years
as senior manager/leadership position in a large organization/firm
preferably within water sector, legal entity /State parastatals.
How to Apply
Qualified
and interested applicants may apply by enclosing a cover letter, expected
applicable professional fees, National Identity Card, detailed resume, copies
of all relevant academic and professional certificates, testimonials, names and
addresses of three (3) referees (including telephone and email contacts).
Applications should be addressed to;
The
Chairman,
Board of Directors,
Siaya Bondo Water &Sanitation Company,
P.O.BOX 214 – 40600 SIAYA
or
All
applications should be received not later than 4:00 pm E.A.T on 20th
March 2026 by 4.00 pm. SIBOWASCO is an equal opportunity employer and
therefore women, youth and people with disabilities are encouraged to apply.
Only
shortlisted candidates will be contacted
Any
form of canvassing will lead to automatic disqualification.
