As the Admin & Events Lead you will be responsible for managing Victory Farms’ day-to-day office, Farm, and Logistics Centre operations. This role streamlines administrative processes, oversees support staff, and ensures organizational efficiency across the business. The successful candidate will be a proactive, detail-oriented leader who takes ownership of office operation responsibilities.
Roles &
Responsibilities:
Operations
& Administration
- Supervise day-to-day operations of the administrative department and
staff members.
- Develop, review, and improve administrative systems, policies, and
procedures.
- Ensure the office is consistently stocked with necessary supplies
and all equipment is properly maintained.
- Collect, organize, and store information using computers and filing
systems.
- Provide technical and logistical support to all administrative
personnel.
- Maintain continuity across corporate, divisional, and local work
teams by documenting and communicating actions, irregularities, and
ongoing needs.
- Manage farm and accommodation travel logistics.
People Management
- Lead, coach, and develop administrative staff; set clear job
expectations, monitor performance, and conduct appraisals.
- Hire, onboard, train, and evaluate team members, taking corrective
action where necessary.
- Initiate, coordinate, and enforce organizational systems, policies,
and procedures.
Events
& Company Culture
- Plan, coordinate, and execute company-wide events including the
Christmas Party, Founders Day, Annual Awards, and other milestone
celebrations.
- Schedule and promote internal office events such as meetings,
conferences, orientations, and training sessions.
Procurement
& Vendor Management
- Manage international online purchases from vendors including Amazon,
StickerMule, Patches4Less, VistaPrint, and others.
- Oversee the full staff uniform process: ordering, tracking, and
issuance.
- Identify communication and equipment needs; evaluate options,
maintain equipment, and approve related invoices.
Finance
& Budgeting
- Partner with the accounting and management team to set budgets,
monitor departmental spending, and manage expenses.
- Track progress on special projects and report on movement towards
company goals.
File
& Records Management
- Manage procurement files for China, Hippo Hill project, and any
other entities assigned by the Head of Department.
- Maintain accurate and accessible records in line with company
standards.
Skills and
qualifications:
- 3-4 years of experience in a similar role.
- Strong leadership and people management skills
- Excellent organizational and multitasking abilities
- High attention to detail and problem-solving mindset
- Strong written and verbal communication skills
- Proficiency in office software and digital tools
- Commercial awareness and budget management experience
- Proactive, self-motivated, and able to work with minimal supervision
How to Apply
