Reporting To: Director,
Gross Salary: Ksh 45 – 60K + Additional Benefits.
Our
client is an engineering-led supplier of pumping systems, prime movers, power
transmission products, and industrial equipment, supporting factories,
institutions, contractors, and distributors with technical products and
engineered solutions. The organization provides warranty support, maintenance,
repairs, and ongoing technical services.
This
position plays a critical role in maintaining inventory accuracy by ensuring
that physical stock in the warehouse aligns with records in the ERP system. The
Stock, Variances & BOM Consumable Costing Assistant works closely with
warehouse and engineering teams to maintain accurate stock counts, investigate
inventory discrepancies, support product costing, and assist in maintaining
accurate Bills of Material (BOMs).
The
role involves a combination of hands-on warehouse verification, analytical
costing work, and operational coordination. It is well suited for individuals
who thrive in structured environments and enjoy working within warehouse and
production operations.
Key Responsibilities:
Daily
Stock Verification & Physical Control
- Perform daily stock counts and cycle counts in the warehouse.
- Investigate and resolve physical stock variances.
- Validate alignment between GRNs, Purchase Orders, and physical
quantities received.
- Ensure all stock movements (issues, transfers, returns, and scrap)
are properly recorded.
- Identify operational errors such as incorrect picking, mis-binning,
or incorrect unit-of-measure usage.
Variance
Analysis & Stock Adjustments
- Prepare draft stock adjustment entries in the ERP system for review
and approval.
- Reconcile differences between physical and system stock quantities.
- Investigate and resolve negative stock positions.
- Provide variance summaries and explanations to the Finance team.
Consumable
Costing
- Track and analyze high-turnover consumables that are not included in
Bills of Material.
- Support costing adjustments for consumables under guidance from
senior finance personnel.
- Assist in allocating consumable costs to manufacturing or production
orders where applicable.
BOM
Accuracy & Engineering Support
- Collaborate with engineering teams to maintain accurate Bills of
Material.
- Compare actual material usage against BOM assumptions.
- Identify production losses, scrap levels, or yield inconsistencies.
- Support ongoing improvements to ensure BOMs reflect actual
operational practices.
Import
Forecasting for Consumables
- Analyze consumption trends to identify items suitable for direct
import procurement.
- Work with procurement and sales teams to forecast long-lead purchase
requirements.
- Recommend reorder strategies for imported versus locally sourced
materials.
Documentation
& Compliance
- Maintain accurate records of stock counts, variance reports, and
adjustment documentation.
- Ensure proper filing and audit trails for warehouse financial
activities.
- Support internal compliance and operational discipline in inventory
processes.
Key Requirements &
Qualifications:
Education
- Diploma or Bachelor’s Degree in Supply Chain Management,
Procurement, Accounting, Finance, Business Administration, or a related
field.
- Experience
- At least 1–2 years of experience in inventory control, warehouse
operations, stock management, or a related operational/finance role.
- Experience working with ERP systems (preferably Odoo or similar
inventory systems) is an added advantage.
- Exposure to inventory reconciliation, stock counting, or warehouse
operations is desirable.
Key
Requirements
- Strong attention to detail and accuracy in stock verification and
data recording.
- Good analytical skills, particularly in identifying and
investigating stock variances.
- Ability to work closely with warehouse and engineering teams in a
hands-on operational environment.
- Proficiency in Microsoft Excel and other Microsoft Office tools.
- Strong organizational and documentation skills.
- Ability to work independently, follow structured processes, and meet
deadlines.
- Good communication and coordination skills.
How to Apply
If
you are up to the challenge and possess the necessary qualifications and
experience; please send your CV only quoting the job title on the email subject
(Accountant – Stock Variances) to jobs@corporatestaffing.co.ke before 19th
March 2026.
